Project Data Management Coordinator- #26-23057

US Tech Solutions; Montreal (administrative region); On-site; CAD 73,000 - 100,000; Full time

Job summary

US Tech Solutions in Montreal seeks a Document Controller for a 9-month assignment to provide timely, high-quality document management throughout the project lifecycle.

You will support dispersed teams across time zones, lead small to mid-size document control teams, and drive continuous process improvements while ensuring governance on InEight, SharePoint, and MS Office.

Qualifications

• Minimum 5 years’ experience in Document Control on large projects.
• Experience supporting engineering and construction projects.
• Proven ability to lead small to medium-sized Document Control teams.
• Excellent collaboration and stakeholder engagement skills.
• Experience with document control systems, processes, and procedures.

Responsibilities

• Quality control and verification of deliverables from contractors and ESPs.
• Provide training and support on Document Control and PDM systems.
• Attend project coordination meetings and track actions and communications.
• Monitor and cleanse project data with the PDM Lead.
• Track, expedite, and manage outstanding deliverables and RFIs.
• Administer InEight, SharePoint, and MS Office apps.
• Onboard, coach, and mentor new Document Controllers.
• Develop and implement project setup and handover plans per PDM Lead.
• Maintain a 24-hour stakeholder response standard.
• Contribute to continuous process improvements.

Skills

Document Control

Project coordination

Stakeholder engagement

Team leadership

Communication

Tools

InEight

SharePoint

MS Office

Job description

Duration: 9 months

Description: We are seeking a Document Controller based in Montreal to provide timely, effective, and high-quality document management and control throughout the Project lifecycle. The role will support dispersed teams across multiple time zones and geographies as part of a central function supporting the Projects Portfolio in Canada.

This is an excellent opportunity for a team-oriented professional with strong stakeholder engagement and team leadership skills, and a solid understanding of Document Control processes. Key responsibilities will include project setup, contractor engagement and onboarding, and driving continuous process improvements.

Required Skills & Experience

• Strong commitment to the safety of yourself and your team.
• Minimum 5 years’ experience in Document Control, preferably on large-scale projects.
• Experience supporting engineering and construction projects.
• Proven experience leading small to medium-sized Document Control teams.
• Excellent collaboration, communication, and stakeholder engagement skills.
• Experience implementing and managing Document Control systems, processes, and procedures.
• Experience with project setup, close-out, handover, and document archiving.
• Experience managing suppliers, contractors, and vendor teams.
• Ability to effectively plan, monitor, manage, and report on team workloads.
• Ability to perform effectively in a fast-paced, project-driven environment.

Highly Desired Skills

• Document Control experience across the full project lifecycle, from Order of Magnitude studies through to handover and close-out.
• Experience working on or supporting site-based project teams.
• Previous experience using InEight Document and SharePoint.

Key Responsibilities

• Perform quality control and verification of project deliverables submitted by contractors and Engineering Service Providers (ESPs).
• Provide training and technical support to internal and external stakeholders on Document Control and PDM systems.
• Attend project coordination meetings and ensure timely follow-up on actions and communications.
• Monitor, report, and cleanse project data in collaboration with the PDM Lead.
• Track and expedite outstanding project deliverables and RFI documentation.
• Administer and support InEight, SharePoint, and MS Office applications.
• Onboard, coach, and mentor new Document Controllers to support their ongoing development.
• Train Document Controllers on internal PDM processes, procedures, and standards.
• Prepare and distribute weekly document expediting reports.
• Escalate unresolved issues to the PDM Lead within 24 hours.
• Conduct fortnightly contractor check-ins and review Contractor Document Submissions (CDS) monthly.
• Maintain and update the document distribution matrix on a monthly basis.
• Participate in project meetings in line with project cadence and maintain regular engagement with project stakeholders.
• Deliver ongoing InEight and SharePoint user training and support.
• Develop and execute project setup and handover plans in accordance with PDM Lead requirements.
• Maintain a 24-hour stakeholder response standard and proactively address requests and issues.
• Contribute to continuous improvement initiatives, including identifying and implementing process enhancements.
• Streamline and coordinate InEight and SharePoint access requests to ensure timely user access.

About US Tech Solutions

US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com. US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. AI Statement: By applying, you acknowledge that AI-assisted tools may be used during hiring.