Project Administrative Assistant - Civil & Infrastructure

Pomerleau; Montreal (administrative region); Hybrid; CAD 42,000 - 56,000; Full time

Benefits offered by this job

RRSP with up to 5% employer matching

Hybrid work model for corporate roles

Employee stock ownership program

Career growth through real development

Transit pass reimbursement

Minimum 4 weeks of vacation from day1

Job summary

Pomerleau is seeking an Administrative Assistant on the structure project team to support project docs, schedules and resources on large-scale construction projects. You will maintain documentation, coordinate meetings, and assist with invoicing and procurement tasks.

Ideal candidates have 2+ years of administrative experience, a college diploma in Office Administration, and strong MS Office skills. This hybrid role offers growth opportunities within a national leader in construction.

Qualifications

• 2+ years of administrative experience in a fast-paced environment.
• College Diploma in Office Administration or equivalent.
• Proficiency with MS Office suite.

Responsibilities

• Proactively communicate and maintain open lines with team members, trade partners, consultants and clients.
• Maintain project documentation using internal systems and tools.
• Draft and organize contract award letters and other key documents.
• Ensure updated information is distributed to stakeholders and accurate.
• Maintain shop drawings, RFIs, material purchase orders, change notices, and completion docs.
• Update project presentations as changes occur and keep them current.
• Handle project invoicing and coordinate transmission to Accounts Payable.

Skills

MS Office

Communication

Detail oriented

Organization

Education

College Diploma in Office Administration

Job description

Ready to build your career? We want to hear from you.

As an Administrative Assistant on the structure project team within Pomerleau’s Civil & Infrastructure operations, you will play a key role in supporting project teams with essential administrative tasks. Working on large-scale construction projects—ranging from $1.5 million to over $1 billion—you will contribute to updating project documentation, managing meeting schedules, and coordinating project resources.

What you will do

• Proactively communicate and maintain open lines of communication when working with team members, trade partners, consultants and clients, providing exceptional client service.
• Take pride in using and maintaining our innovative internal technology systems to maintain project documentation.
• Diligently assist with key documentation and drafting of contract award letters.
• You are a stickler for detail and consistently ensure that key information is updated and distributed accordingly.
• Utilize your passion for organization through the maintenance of shop drawings, RFI’s, material purchase orders, change notice quotes and project completion documents.
• Proactively adapt to all project changes, updating project presentations accordingly.
• Take charge of our project invoicing and ensure the successful transmission to our Accounts Payable team.

This role could be for you if you have

• 2+ years’ administrative experience working in a fast-paced environment.
• A College Diploma in Office Administration, or a combination of education and industry experience.
• A knack for working with MS Office suite.

Additional Assets Include

• You have previous knowledge of the construction industry.

Benefits

• RRSP with up to 5% employer matching
• Hybrid work model for corporate roles
• Employee stock ownership program
• Career growth through real development opportunities
• Transit pass reimbursement — get to work for free
• Minimum 4 weeks of vacation from day one

For the past four years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work.