Project Administrative Assistant

Pomerleau; Montreal (administrative region); Hybrid; CAD 42,000 - 56,000; Full time

Benefits offered by this job

RRSP with up to 5% employer matching

Hybrid work model

Employee stock ownership program

Career growth through real development

Transit pass reimbursement

Minimum 4 weeks of vacation from day 1

Job summary

Pomerleau in Montreal, QC, is seeking a Project Administrative Assistant to support the Building Operations team on large-scale construction projects from $1.5B upwards. You will handle project documentation, scheduling, and resource coordination to keep projects on track.

The role requires 5+ years of admin experience, a college diploma, and proficiency with MS Office; experience with Procore is a plus. Pomerleau offers hybrid work, RRSP matching, stock ownership program, and generous vacation.

Qualifications

• 5+ years of administrative experience in a fast-paced environment.
• College Diploma in Office Administration or equivalent.
• Proficient with MS Office suite.

Responsibilities

• Communicate with team members, trade partners, consultants and clients to provide excellent service.
• Maintain project documentation using internal technology systems.
• Draft contract award letters and ensure information is updated and shared.
• Manage shop drawings, RFIs, purchase orders, change notices, and completion docs.
• Update project presentations and adapt to project changes.
• Manage project invoicing and coordinate with Accounts Payable.

Skills

5+ years admin experience

MS Office

Education

College Diploma in Office Administration

Tools

Procore

Job description

Ready to build your career? We want to hear from you.

As a Project Administrative Assistant working in the Building Operations team at Pomerleau, you will play a key role in supporting the project teams with essential administrative tasks. Working on large-scale building and infrastructure projects - ranging from $1.5 to upwards of $1 billion, you will be responsible for a variety of tasks including updating project documentation, managing meeting schedules, and coordinating various project resources.

What you will do

• Proactively communicate and maintain open lines of communication when working with team members, trade partners, consultants and clients, providing exceptional client service.
• Take pride in using and maintaining our innovative internal technology systems to maintain project documentation.
• Diligently assist with key documentation and drafting of contract award letters.
• You are a stickler for detail and consistently ensure that key information is updated and distributed accordingly.
• Utilize your passion for organization through the maintenance of shop drawings, RFI's, material purchase orders, change notice quotes and project completion documents.
• Proactively adapt to all project changes, updating project presentations accordingly.
• Take charge of our project invoicing and ensure the successful transmission to our Accounts Payable team.

Requirements

• 5+ years' administrative experience working in a fast-paced environment.
• A College Diploma in Office Administration, or a combination of education and industry experience.
• A knack for working with MS Office suite.

Additional assets

• Previous knowledge of the construction industry.
• Experience working with Procore.

Benefits

• RRSP with up to 5% employer matching
• Hybrid work model for corporate roles
• Employee stock ownership program
• Career growth through real development opportunities
• Transit pass reimbursement - get to work for free
• Minimum 4 weeks of vacation from day one

For the past four years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you,