Project Administrative Assistant

Pomerleau; Kawartha Lakes; Hybrid; CAD 42,000 - 62,000; Full time

Benefits offered by this job

RRSP with up to 5% employer matching

Hybrid work model for corporate roles

Employee stock ownership program

Career growth through real development

Transit pass reimbursement

Minimum 4 weeks of vacation from day 1

Job summary

Pomerleau is seeking a Project Administrative Assistant for the Major Projects team to support the project management group on large-scale building and infrastructure initiatives in Canada. You will help maintain project documentation, schedules, and resources, contributing to the success of the Arctic Over-the-Horizon Radar Project and other major programs.

In this role, you will manage documentation flow, assist with contract letters, invoicing, and office operations, while leveraging internal

Qualifications

• 2+ years of administrative experience in a similar role.
• Post-secondary education in Office or Legal Administration, or equivalent experience.
• Experience with construction, estimating and/or knowledge of contracts is preferred.
• Ability to work in a fast-paced environment with strong multitasking and prioritization skills.
• Solid written and verbal communication skills.
• Proven organizational skills and keen attention to detail.
• Proficiency in Microsoft Office Suite and Bluebeam.
• Knowledge of Smartbid and CMiC is an asset.

Responsibilities

• Proactively communicate and maintain open lines of communication with team members, trade partners, consultants and clients, providing exceptional client service.
• Maintain project documentation using internal technology systems.
• Assist with drafting contract award letters and related documentation.
• Ensure key information is updated and distributed accurately.
• Maintain shop drawings, RFIs, material purchase orders, change notices, and project completion documents.
• Adapt to project changes and update project presentations as needed.
• Assist with project invoicing and liaise with Accounts Payable.
• Support day-to-day office operations and maintain an efficient workspace.

Skills

Administrative support

Communication skills

Organizational skills

Multitasking

Education

Post-secondary education in Office or Legal Administration

Tools

Microsoft Office Suite

Bluebeam

Smartbid

CMiC

Job description

Job Description

Ready to build your career? We want to hear from you.

As a Project Administrative Assistant working in the Major Projects team at Pomerleau Construction, you will play a key role in supporting the project team(s) with key administrative tasks.

Working on large-scale building and infrastructure projects – ranging from $1.5 million to upwards of $1 billion – you will support the maintenance of project documentation, meeting schedules, and assisting with the coordination of project resources.

The Arctic Over-the-Horizon Radar Project (A-OTHR) is a major Canadian infrastructure and defense initiative that will play a vital role in strengthening the country's security and surveillance capabilities for generations to come.

As a key partner on this project, Pomerleau is helping deliver innovative infrastructure through a collaborative Integrated Project Delivery (IPD) model alongside industry-leading organizations. Together, the team is designing and building the facilities that will support one of the most advanced radar systems in North America.

This is a rare opportunity to join a project of national significance, where your work will contribute to a lasting legacy of innovation, collaboration, and excellence.

What You Will Do

• Proactively communicate and maintain open lines of communication when working with team members, trade partners, consultants and clients, providing exceptional client service.


• Take pride in using and maintaining our innovative internal technology systems to maintain project documentation.


• Diligently assist with key documentation and drafting of contract award letters.


• You are a stickler for detail and consistently ensure that key information is updated and distributed accordingly.


• Utilize your passion for organization through the maintenance of shop drawings, RFI’s, material purchase orders, change notice quotes and project completion documents.


• Proactively adapt to all project changes, updating project presentations accordingly.


• Take charge of our project invoicing and ensure the successful transmission to our Accounts Payable team.


• Support overall office operations by maintaining an organized, efficient workspace and assisting with administrative tasks to ensure smooth day‑to‑day functioning.

This Role Could Be For You If You Have

• 2+ years of administrative experience in a similar role


• Post-secondary education in Office or Legal Administration, or a combination of education and industry experience


• Experience with construction, estimating and/or knowledge of contracts is preferred


• Ability to work in a fast-paced environment using strong multitasking and prioritization skills


• Solid written and verbal communication skills


• Proven organizational skills and a keen attention to detail


• Proficiency in Microsoft Office Suite and Bluebeam


• Knowledge of Smartbid and CMiC is an asset

Benefits

• RRSP with up to 5% employer matching


• Hybrid work model for corporate roles


• Employee stock ownership program


• Career growth through real development opportunities


• Transit pass reimbursement — get to work for free


• Minimum 4 weeks of vacation from day one

For the past six years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work.