Document Control Submittal Specialist

Aecom; Hamilton; On-site; CAD 60,000 - 75,000; Full time

Job summary

A global infrastructure consulting firm in Hamilton is seeking a Document Control Submittal Specialist to manage project documentation. The ideal candidate will have a diploma or degree in a related field and at least 2 years of experience in document control within engineering or construction. Responsibilities include managing document control systems, ensuring compliance with project specifications, and maintaining accurate records. Strong organizational and communication skills are essential. This position offers comprehensive benefits and opportunities for career growth.

Benefits

Comprehensive medical benefits

Paid time off

Retirement savings plan

Qualifications

• 2+ years of experience in document control or submittal management within construction or engineering projects.
• Familiarity with document control software.

Responsibilities

• Manage and maintain document control systems for all project-related documentation.
• Ensure timely distribution of documents to internal teams and external stakeholders.
• Prepare and generate reports on document status and submittal progress.

Skills

Attention to detail

Organizational skills

Communication abilities

Interpersonal abilities

Proficiency in MS Office Suite

Education

Diploma or degree in Business Administration, Construction Management, or related field

Tools

Aconex

Procore

SharePoint

Job description

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

AECOM is seeking a qualified Document Controls Submittal Specialist for the Hamilton/GTA/. The Document Control Submittal Specialist is responsible for managing, tracking, and maintaining project documentation and submittals throughout the project lifecycle. This role ensures compliance with contractual requirements, company standards, and client specifications, while supporting project teams with timely and accurate document control processes.

Key Responsibilities

• Manage and maintain document control systems for all project-related documentation.
• Review, log, and track submittals, RFIs, drawings, and other project documents.
• Ensure timely distribution of documents to internal teams and external stakeholders.
• Verify compliance of submittals with project specifications and contractual requirements.
• Maintain accurate records of document revisions, approvals, and transmittals.
• Coordinate with project managers, engineers, and contractors to resolve document-related issues.
• Prepare and generate reports on document status and submittal progress.
• Support audits and quality assurance processes related to document control.

Minimum Qualifications

• Diploma or degree in Business Administration, Construction Management, or related field.
• 2+ years of experience in document control or submittal management within construction or engineering projects.
• Familiarity with document control software (e.g., Aconex, Procore, SharePoint)

Preferred Qualifications

• Participates with other team members to achieve common goals.
• 3+ years of experience in document control.
• Experience with large-scale infrastructure or industrial projects.
• Knowledge of ISO standards and quality management systems.• Works under general supervision.
• Troubleshoots problems of low complexity and recommends appropriate action.
• Effectively contributes to team goals.
• Project size is of low complexity
• Provides document management and project controls support which includes the receipt, inventory, audit, tracking, storage, retrieval and distribution of both classified and unclassified electronic, paper and other media project data and documents according to company policy, and proper procedures for the projects.
• Manages the set up and maintenance of document control / records management for multiple projects and Project Managers.
• Ensures that all local practices and activities comply with company policies and procedures.

Skills

• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal abilities.
• Proficiency in MS Office Suite.
• Ability to work under pressure and meet deadlines.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options,well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com.

What makes AECOM a great place to work

>You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award‑winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.