Database Administrator (VCF)

Vancity; Vancouver; Hybrid; CAD 85,000; Full time

Job summary

A community-focused organization in Vancouver is seeking a Database Administrator to manage and analyze data for decision-making. This permanent, full-time role supports the organization in using data to enhance community impact and involves maintaining database systems. Applicants should have experience in data management and a collaborative approach to support stakeholders. The position offers a competitive salary of $85,000 per annum and hybrid work arrangements.

Benefits

Customizable benefits

Generous vacation

Immediate health coverage

Defined benefit pension

Qualifications

• Experience managing and analyzing organizational data for decision-making.
• Familiarity with data collection and survey design.
• Proven ability to administer databases and maintain systems.

Responsibilities

• Manage and analyze data to support organizational decisions.
• Coordinate qualitative and quantitative data collection efforts.
• Administer and maintain database systems for accurate reporting.

Skills

Data management

Analytical skills

Collaboration

Qualitative data collection

Quantitative data analysis

Education

Bachelor's degree in a relevant field

Tools

GLM software

C-Suite software

Job description

About Vancity Community Foundation:

Vancity Community Foundation was founded on the belief that if we work together, we will have the resources we need to build a thriving community.

Everything we do is an investment in community. We believe that if all our assets are invested in building communities, where cooperative principles and practices are flourishing and social justice and environmental sustainability are centered, the world will be a better place and community well-being will be enhanced.

Our vision, shared with Vancity, is a transformed economy that protects the earth and guarantees equity for all.

• We implement cooperative principles and practice.
• We believe in social justice and financial inclusion.
• We actively work towards Truth + Reconciliation and being an anti-racist organization.
• We are committed to environmental sustainability and climate justice.
• We are a Living Wage Employer.
• We value collaboration, innovation, integrity, equity, and community.

Your Role in Supporting Our Community:

As a Database Administrator with Vancity Community Foundation, you will administer and maintain our databases and related systems to ensure the accuracy, security, and accessibility of data across all programs and initiatives. You will manage and analyze data to support VCF and key stakeholders in making data‑informed decisions, lead qualitative and quantitative data collection and surveys, and help bring impact stories to life through meaningful reporting. You’ll thrive in this role if you enjoy working with data in service of community and equity‑centred funding, adjudication, and fund dispersal processes, and if you’re a collaborative partner who can translate program needs into reliable, user‑friendly data systems.

This is a Permanent, Full-time position that reports to the Director, Strategic Initiatives and is based out of 312 Main in Vancouver. While this position provides a hybrid work arrangement, you will be expected to be on-site for events and business demands. For this role, we will only be considering applications from candidates based in Vancouver/Lower Mainland.

How You'll Make an Impact:

• Managing and analyzing data to support Vancity Community Foundation (VCF) and key stakeholders in making data‑informed decisions
• Overseeing data requests and coordinating qualitative and quantitative data collection across programs and initiatives
• Leading surveying, data analysis, and the sharing of impact stories that demonstrate the outcomes of community investments
• Administering and maintaining VCF’s databases and related systems to ensure accurate input, timely updates, and reliable reporting
• Developing and refining accessible systems, tools, and processes related to data management, including application and review platforms, communication materials, and evaluation frameworks
• Serving as a key point of contact for data‑related requests from internal and external partners, providing clear guidance and responsive support
• Monitoring assigned projects, reviewing required reports, and identifying challenges and opportunities for improvement to mitigate risk and ensure deliverables and outcomes are achieved
• Collaborating with colleagues across the VCF and Vancity to continuously improve data practices, support innovation, and strengthen community‑impact reporting
• Providing coaching and technical support to the Foundation’s internal teams for performance measurement, impact reporting, data analytics and visualization, research, and evaluation and extending this to external stakeholders - community partners, Donors, investees, grantees, and tenants at 312 Main

What You’ll Bring to the Team:

• Demonstrated experience managing and analyzing organizational data to support stakeholders in making data‑informed decisions
• Familiarity with granting software is an asset (GLM, C-Suite)
• Experience in overseeing data requests and coordinating qualitative and quantitative data collection, including survey design and implementation
• Proven ability to administer and maintain databases and related systems, ensuring accurate data entry, updates, and reporting across multiple programs
• Experience developing and refining systems, tools, and processes that support effective data management, including application or review platforms and evaluation frameworks
• Strong skills in translating program and stakeholder needs into clear data requirements, dashboards, or reports that support decision‑making and compliance reporting
• Ability to monitor projects, review reports, identify risks or opportunities, and recommend improvements to ensure deliverables and outcomes are achieved
• Comfort working collaboratively across teams and roles, acting as a key point of contact for data‑related questions and support

Extra Skills That Set You Apart:

• Bringing experience designing or optimizing data‑related workflows, tools, or platforms in a community, non‑profit, or funding‑focused environment
• Demonstrating a strong interest in or experience with community‑ and equity‑centred approaches to funding, adjudication, and impact measurement
• Track record of turning complex data and impact stories into clear, accessible insights for a wide range of audiences

You’ll Thrive Here If You Are:

• Detail - oriented – You care deeply about data accuracy, consistency, and completeness, recognizing how this underpins sound decisions and compliance reporting.
• Collaborative – You enjoy working with colleagues and stakeholders to understand their information needs and respond to data requests in a helpful, solution‑focused way.
• Systems - minded – You think in terms of processes, tools, and frameworks, continually looking for ways to refine data systems for accessibility and ease of use.
• Curious and analytical – You are motivated to explore data, identify trends or gaps, and surface insights that strengthen community programs and outcomes.
• Purpose - driven – You are inspired by the opportunity to support community‑ and equity‑centred initiatives through reliable, impactful data work.

We value lived experience, so if you are interested in this role, we encourage you to apply even if you feel your skills don’t perfectly align with those listed.

What You’ll Earn:

The budgeted salary role is $85,000 per annum. The base pay offered may vary depending on factors such as relevant qualifications, skills, previous experience, and internal equity. As part of our total rewards package, employees may also be eligible for our annual incentive program, subject to program eligibility requirements.

Why You’ll Love Working Here:

A career at Vancity is more than just a job, you’re joining a tradition of change-makers who are creating lasting change for our communities. Beyond base pay, we offer a comprehensive total rewards package to ensure our employees are empowered to thrive:

• Living Wage Employer: We’re the largest private-sector Living Wage Employer in Canada and consistently ranked among Canada’s Top Employers.
• Customizable Benefits: Permanent employees receive flexible benefit packages that can be tailored annually to meet evolving needs.
• Generous Vacation: New employees start with 3-4 weeks of vacation per year, with additional days earned over time.
• Extra Stat Holidays: In addition to BC’s 11 statutory holidays, we offer 2 extra days, plus care days for personal or family illness.
• Immediate Health Coverage: Health and dental benefits begin on your hire date, with three levels of coverage to choose from.
• Defined Benefit Pension: Our retirement plan provides a guaranteed income for life, recognizing that retirement looks different for everyone.

To learn more about VCF, please visit https://www.vancitycommunityfoundation.ca/

Vancity Talent Programs:

Vancity supports an inclusive hiring process for candidates who self-identify as Indigenous, Black, or Trans. With special permission from the BC Human Rights Commissioner, this initiative provides access to career development opportunities, prioritized job screening, and feedback. Any information you choose to share will be stored securely and used only for recruitment and career development connected to this initiative, in line with the BC Personal Information Protection Act (PIPA). For details, please see our dedicated Talent Programs job posting.

At Vancity we’re committed to creating a welcoming and inclusive workplace to help our people and communities thrive and prosper. Diversity in our workforce is integral so that we can truly represent, understand and respond to our community needs and deliver on our member experience.

We are also committed to an inclusive, barrier-free and accessible recruitment experience for all candidates. If you require any accommodations or support at any stage of the recruitment process (including the application stage), we encourage you to let us know by contacting our Talent Acquisition team at [e-mail]. We’re here to work with you to ensure your needs are met promptly and effectively. All requests will be handled with the utmost respect and confidentiality, so you can participate fully in the process.