Coordinator Athletics

Appleby College; Oakville; On-site; CAD 67,000 - 71,000; Full time

Job summary

An independent school in Oakville is seeking an Athletics Coordinator on a full-time, 1-year contract. The role involves organizing and supporting the school's athletics programs, ensuring smooth operations, and fostering a positive experience for students. The ideal candidate has experience in program coordination and a strong background in athletic administration. A commitment to student success and an organized approach is essential. This position offers a competitive salary and comprehensive benefits.

Benefits

Comprehensive group benefits

Access to campus facilities

Community involvement opportunities

Qualifications

• Must have experience in athletic administration or sports management.
• Proven event coordination experience is required.
• Experience in an educational environment is an asset.

Responsibilities

• Support the Director in planning diverse athletics programs.
• Coordinate day-to-day operations for athletics.
• Manage athletic schedules, event bookings, and logistics.

Skills

Organizational skills

Interpersonal skills

Communication skills

Time-management skills

Education

Post-secondary education in a related discipline

Tools

Microsoft Office

Athletics management systems

Job description

Coordinator, Athletics

Athletics Coordinator
Location: Oakville, Ontario (on-site)
Type: 1-year contract, full-time
Salary Range: $67,000.00 – $71,000.00

COME JOIN OUR TEAM

Appleby College is seeking a highly organized and student-focused Athletics Coordinator to support the day-to-day operations and delivery of the School’s dynamic athletics and co-curricular sports programs. This role is ideal for someone who finds purpose in supporting students as they build lifelong habits of physical activity, resilience, and healthy competition.

HOW YOU WILL THRIVE:

As the Athletics Coordinator, you will bring a proactive and organized approach to ensure athletics programs run smoothly, safely, and in alignment with School and league expectations.

Your strong organizational skills, attention to detail, and ability to build positive relationships will contribute to a high-quality experience for students.

HOW YOU WILL SUCCEED:

• Support the Director, Athletics in the planning and execution of a diverse and high-quality athletics and co-curricular sports program
• Coordinate the day-to-day operations of competitive and instructional athletics, including scheduling, transportation, travel, meals, and facilities
• Ensure accurate and timely management of athletic schedules, event bookings, and league requirements across multiple systems
• Play a key role in hosting athletic events, managing logistics, officials, communications, and creating a safe, welcoming environment
• Oversee uniforms, equipment, and inventory management while maintaining strong relationships with vendors and service providers
• Coordinate team travel, off-campus rentals, and inter-school billing related to league play and hosted competitions
• Support faculty coaches through clear communication of expectations, schedules, guidelines, and league protocols
• Collaborate closely with colleagues across the School to deliver seamless athletics programming and student experiences
• Assist with budget tracking, user fees, and student billing in partnership with the Business Office
• Support risk management practices, safety protocols, and compliance with CISAA, OFSAA, OPHEA, and Hockey Canada requirements
• Contribute to student recognition, awards, and major athletics events
• Promote coaching development opportunities and assist with maintaining athletics communications and social media presence
• Serve as a Student Advisor, supporting students’ academic progress and co-curricular engagement
• Actively contribute to student life by fulfilling Student Advisor responsibilities and leading co-curricular activities and a club

WHAT YOU BRING:

• Post‑secondary education in a related discipline
• Previous experience in athletic administration, program coordination, or sports management
• Strong organizational and time‑management skills with the ability to manage multiple priorities
• Proven experience coordinating events, schedules, and logistics
• Strong interpersonal and communication skills, with the ability to work effectively with students, faculty, and staff
• Proficiency with Microsoft Office (Outlook, Excel, Word) and scheduling or athletics management systems
• Experience working in an educational or independent school environment is considered an asset
• A flexible, proactive approach and willingness to support evening and weekend programming
• High standards of professionalism, confidentiality, and integrity
• A flexible approach to support occasional evening, weekend, and off‑campus athletics events

HOW YOU WILL BENEFIT:

• Competitive salary based on market comparisons
• Comprehensive group benefits, including health, dental, and vision coverage
• Access to our top‑notch campus facilities to include fitness centre, pool and beautiful grounds
• Active engagement in community involvement

WHO ARE WE:

Appleby College was founded in 1911 and is internationally recognized as one of the world’s leading independent schools. With 800 students from over 50 countries enrolled in Grades 7–12, Appleby offers an education that excites and challenges every student. Our curriculum combines rigorous academics with dynamic arts, athletics, community service, and boarding life programming, allowing students to discover and embrace their passions both inside and outside the classroom.

Hallmarks of the Appleby experience include our emphasis on global learning and cultural understanding with participation in a global learning experience.

Appleby’s Mission is to educate and enable its students to become leaders of character, major contributors to, and valued representatives of their local, national and international communities.

READY TO START YOUR JOURNEY:

If you are ready to grow your career and make an impact, we want to hear from you.

Please share your resume and a cover letter outlining your experiences and contributions directly on our portal by February 27, 2026. While all applicants are thanked for their interest, only those chosen for an interview will be contacted.

As a condition of employment, a Criminal Record Check with Vulnerable Sector Screening is required.

We work to embed diversity, equity, inclusion, and belonging principles and practices as an integral and foundational part of Appleby’s culture and are committed to building a team that represents a variety of backgrounds, perspectives, and skills making us better together.

DO YOU NEED ACCOMMODATION:

Appleby College is committed to fostering an inclusive, equitable and accessible environment where everyone feels valued, respected, and supported. Accommodations are available for applicants with disabilities throughout the recruitment process. If contacted for an employment opportunity, please advise Human Resources if you require an accommodation.

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