Contracts & Subcontractor Relations Specialist

The MEARIE Group; Ajax; On-site; CAD 77,000 - 96,000; Full time

Benefits offered by this job

Competitive Bonus

Benefits

OMERS Pension Plan

Job summary

Elexicon Energy is seeking a Contract Administrator to support procurement, budgeting and contract oversight in Ontario. You will coordinate meetings, manage invoices, track performance metrics and ensure regulatory compliance across subcontractors and internal teams.

The role requires strong MS Office skills, clear communication and the ability to work with minimal supervision while upholding confidentiality and service excellence.

Qualifications

• Minimum 2 years of relevant work experience.
• Understanding of contract management.
• Post-secondary education in Business, Finance, Engineering, or related field preferred.

Responsibilities

• Host weekly meetings with stakeholders to monitor progress and invoicing.
• Act as liaison between Elexicon Energy and subcontractors.
• Prepare scorecards and metrics on subcontractor performance.
• Review cost and schedule estimates from subcontractors.
• Track resource availability to optimize scheduling.
• Oversee project budgets and process invoices.
• Identify and mitigate issues to maintain service levels.
• Improve service delivery and support process initiatives.
• Ensure compliance with policies and regulations in transactions.
• Collaborate on discrepancies and regulatory changes.
• Extract and process data from multiple systems for submission.
• Attend to administrative tasks delegated by Supervisor/Manager.
• Maintain confidentiality in all business matters.
• Other duties as required.

Skills

Excel

Visio

PowerPoint

Independent judgment

Interpersonal skills

Written communication

Verbal communication

Presentation skills

Organization

Time management

Analytical skills

Problem solving

Education

Post-secondary education

Job description

Elexicon Energy is seeking a Contract Administrator to support procurement, budgeting and contract oversight in Ontario. You will coordinate meetings, manage invoices, track performance metrics and ensure regulatory compliance across subcontractors and internal teams.

The role requires strong MS Office skills, clear communication and the ability to work with minimal supervision while upholding confidentiality and service excellence.