Elexicon Energy | Contract Administrator

The MEARIE Group; Ajax; On-site; CAD 77,000 - 96,000; Full time

Benefits offered by this job

Competitive Bonus

Benefits package

OMERS Pension Plan

Job summary

Elexicon Energy is seeking a Contract Administrator to support contracts with internal and external stakeholders across our Durham region operations. The role focuses on oversight of contracts, invoicing accuracy, and timely financial transactions to ensure project success.

The candidate will manage data, maintain compliance with policies, and collaborate on process improvements while maintaining confidentiality and managing multiple tasks efficiently.

Qualifications

• Post-secondary education in Business, Finance, Engineering, or related field preferred.
• Understanding of contract management.
• Minimum 2 years of relevant work experience.

Responsibilities

• Host weekly meetings with stakeholders to monitor progress, risks, and invoicing for contracted services.
• Act as liaison between Elexicon Energy and subcontractors.
• Review cost/schedule estimates and track resource availability for scheduling.

Skills

Excel

Visio

PowerPoint

Independent judgment

Communication

Time management

Analytical skills

Education

Business/Finance/Engineering degree

Tools

Microsoft Suite

Job description

Contract Administrator

As the fourth largest local distribution company in Ontario, Elexicon Energy proudly provides safe and reliable electricity to nearly 200,000 residential and business customers in Durham Region as well as Belleville, Brock, Gravenhurst and Port Hope. Our employees are hard working and take great pride in serving our customers and communities and are committed to building a strong Elexicon that is equipped to meet the demands of today and shape the opportunities of tomorrow.

Contract Administrator
Application Deadline: September 25, 2026

WHY JOIN OUR TEAM?

At Elexicon Energy we believe in living and leading our values through our daily actions. Our people are passionate about what they do and are engaged in day-to-day operations, projects, and initiatives to support Our Why of empowering the communities we serve and helping customers create the possibilities that energize their future. This is an exciting time to join our growing team as we develop the strategies and plans to support a new brand and vision for customer centricity and operational excellence!

The successful candidate will display a track record that espouses Elexicon Energy’s beliefs of Safe & Well, Consistent, Respectful, Responsive, Collaborative, and Clear.

DUTIES & RESPONSIBILITIES

• Host weekly meetings with various internal/external stakeholders to monitor progress, risks, invoicing, etc. for contracted services.
• Act as the liaison between Elexicon Energy and the assigned subcontractors.
• Prepare scorecards and metrics on the performance of the subcontractors and participate in continuous improvement discussions.
• Review and provide feedback on the cost/schedule estimates submitted by subcontractors.
• Track and understand internal and subcontractor resource availability to optimize project scheduling.
• Oversee project budgets and financial transactions, including the accurate and prompt submission of invoices.
• Identify and escalation issues or risks to maintain a high level of service.
• Seek opportunities to improve service delivery and support process initiatives.
• Ensure compliance with company policies and industry regulations in all transactions.
• Collaborate with subcontractors and internal stakeholders on project discrepancies, adjustments, and regulatory changes.
• Extract and process data from multiple systems for submission and reconciliation purposes.
• Attend to administrative matters delegated by the Supervisor/Manager.
• Maintain confidentiality in all business matters.
• Other duties as required.

KEY SKILLS & QUALIFICATIONS

• Advanced knowledge of Microsoft Suite including Excel, Microsoft Visio, PowerPoint.
• Ability to exercise independent judgment and perform duties with minimal supervision.
• Excellent interpersonal skills with a strong customer-driven focus.
• Strong written and verbal communication, including presentation skills.
• Strong organizational and time management skills.
• Strong analytical and problem-solving skills.

MINIMUM REQUIREMENTS

• Post-secondary education in Business, Finance, Engineering, or a related field is preferred. Equivalent professional experience will also be considered.
• Understanding of contract management.
• Minimum 2 years of relevant work experience.

Non-Union:

Compensation Package: $76,800 - $96,000 CAD annually + Competitive Bonus + Benefits + OMERS Pension Plan

The above range reflects the reasonable estimate for the position at the time of posting. Within the range, hiring compensation will be determined based on relevant qualifications, experience, skillset, education/ training, and other organizational needs.

Note: This posting is for a replacement position.

OUR COMMITMENT TO DIVERSITY, INCLUSION, EQUITY, AND BELONGING:

Elexicon Energy embraces and celebrates our collective diversity. We are committed to fostering an inclusive, diverse and equitable workplace built on respect, support and collaboration.

Elexicon Energy Inc. is an equal opportunity employer. We value an inclusive and supportive workplace which truly reflects the diversity of the communities we serve. We welcome all individuals to apply and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, disability, age, Indigenous/Métis status, or other legally protected status.

In accordance with the Ontario Human Rights Code and Accessibility for Ontarians with Disabilities Act, 2005, accommodation is available upon request at any point during the recruitment process. If you require accommodation, please let us know and we will work to meet your needs.