Contract Administrator

Elexicon Energy Inc.; Ajax; On-site; CAD 77,000 - 96,000; Full time

Benefits offered by this job

Competitive bonus

Benefits

OMERS Pension Plan

Job summary

Elexicon Energy is seeking a Contract Administrator to support the Locates, Damage Prevention, & Inspections team within Asset Management and Distribution Operations. You will manage contracts with subcontractors, track project budgets, and ensure timely and accurate invoicing.

The ideal candidate will have contract management experience, strong attention to detail, and excellent communication skills to liaise with internal and external stakeholders.

Qualifications

• Post-secondary education in Business, Finance, Engineering, or a related field is preferred. Equivalent professional experience will also be considered.
• Understanding of contract management.
• Minimum 2 years of relevant work experience.

Responsibilities

• Host weekly meetings with internal/external stakeholders to monitor progress, risks, invoicing, etc. for contracted services.
• Act as the liaison between Elexicon Energy and the assigned subcontractors.
• Prepare scorecards and metrics on subcontractor performance and participate in continuous improvement discussions.
• Review and provide feedback on cost/schedule estimates submitted by subcontractors.
• Track and understand internal and subcontractor resource availability to optimize project scheduling.
• Oversee project budgets and financial transactions, including accurate and prompt submission of invoices.
• Identify and elevate issues or risks to maintain a high level of service.
• Ensure compliance with company policies and industry regulations in all transactions.

Skills

Independent judgment

Customer focus

Communication

Time management

Analytical skills

Education

Post-secondary education in Business/Finance/Engineering or related field

Equivalent professional experience considered

Tools

Excel

Visio

PowerPoint

Job description

Elexicon Energy is the fourth-largest municipally owned electricity distributor in Ontario. Our mission is to provide our customers with reliable, affordable energy services and to continuously improve to meet their needs, while ensuring the needs of our shareholders are met through sustainable growth.

WHY JOIN OUR TEAM?

At Elexicon Energy we believe in living and leading our values through our daily actions. Our people are passionate about what they do and are engaged in day-to-day operations, projects and initiatives to support Our Why of empowering the communities we serve and helping customers create the possibilities that energize their future. This is an exciting time to join our growing team as we develop the strategies and plans to support a new brand and vision for customer centricity and operational excellence!

The Contract Administrator is responsible for supporting the Locates, Damage Prevention, & Inspections team within the Asset Management and Distribution Operations division. The primary focus of this position is to effectively manage contracts with subcontractors engaged in work on behalf of our company. This involves meticulous tracking of project schedules, ensuring projects are completed on time and within budget, and facilitating the prompt submission of detailed and accurate invoices. The Contract Administrator works closely with internal and subcontractor teams to provide oversight on the delivery of contracted services and ensure the accuracy of the submitted invoices.

The successful candidate should demonstrate a strong attention to detail, exceptional problem-solving skills, and the ability to identify opportunities for process enhancement. Reporting to the Supervisor, Locates, Damage Prevention, & Inspections, the Contract Administrator will be responsible for maintaining records, resolving issues, and ensuring strict compliance with company policies and industry regulations.

Duties & Responsibilities

• Host weekly meetings with various internal/external stakeholders to monitor progress, risks, invoicing, etc. for contracted services.
• Act as the liaison between Elexicon Energy and the assigned subcontractors.
• Prepare scorecards and metrics on the performance of the subcontractors and participate in continuous improvement discussions.
• Review and provide feedback on the cost/schedule estimates submitted by subcontractors.
• Track and understand internal and subcontractor resource availability to optimize project scheduling.
• Oversee project budgets and financial transactions, including the accurate and prompt submission of invoices.
• Identify and elevate issues or risks to maintain a high level of service.
• Seek opportunities to improve service delivery and support process initiatives.
• Ensure compliance with company policies and industry regulations in all transactions.
• Collaborate with subcontractors and internal stakeholders on project discrepancies, adjustments, and regulatory changes.
• Extract and process data from multiple systems for submission and reconciliation purposes.
• Attend to administrative matters delegated by the Supervisor/Manager.
• Maintain confidentiality in all business matters.
• Other duties as required.

What You Need To Be Successful

• Advanced knowledge of Microsoft Suite including Excel, Microsoft Visio, PowerPoint.
• Ability to exercise independent judgment and perform duties with minimal supervision.
• Excellent interpersonal skills with a strong customer-driven focus.
• Strong written and verbal communication, including presentation skills.
• Strong organizational and time management skills.
• Strong analytical and problem-solving skills.

Minimum Requirements

• Post-secondary education in Business, Finance, Engineering, or a related field is preferred. Equivalent professional experience will also be considered.
• Understanding of contract management.
• Minimum 2 years of relevant work experience.

Compensation Package:

$76,800 - $96,000 CAD annually + Competitive Bonus + Benefits + OMERS Pension Plan

The above range reflects the reasonable estimate for the position at the time of posting. Within the range, hiring compensation will be determined based on relevant qualifications, experience, skillset, education/ training, and other organizational needs.

This posting is for a replacement position.

Our Commitment To Diversity, Equity, Inclusion And Belonging

Elexicon Energy embraces and celebrates our collective diversity. We are committed to fostering an inclusive, diverse and equitable workplace built on respect, support and collaboration.

Elexicon Energy is an equal opportunity employer. We value an inclusive and supportive workplace which truly reflects the diversity of the communities we serve. We welcome all individuals to apply and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, disability, age, Indigenous/Métis status, or other legally protected status.

In accordance with the Ontario Human Rights Code and Accessibility for Ontarians with Disabilities Act, 2005, accommodation is available upon request at any point during the recruitment process. If you require accommodation please email us at [e-mail] and we will work to meet your needs.

We thank all applicants; however, only those to be considered will be contacted.