Contract Administrator

Airswift; City of Cold Lake; On-site; CAD 65,000 - 90,000; Full time

Job summary

Airswift is seeking a detail-oriented Contracts Administrator for a major Oil & Gas company in Cold Lake, AB. This 1-year contract includes extension potential and requires strong contract administration experience in field environments.

Responsibilities include overseeing contractor compliance, pre-qualification, KPI reporting, and close coordination with Procurement, SSH&E and Operations to ensure contract terms are followed and payments are accurate.

Qualifications

• 10+ years' experience with contract administration in service-contractor environments.
• Experience in large corporate or complex organizational settings.
• Experience in field or industrial environments, including remote locations.
• Must be located in Cold Lake, AB or within commutable distance.
• Experience working with Landowner Companies (LANCOs) and developing businesses.
• Strong safety, health, environment aptitude and promotion of these in others.
• Knowledge of procurement roles, responsibilities and processes as they relate to contracts.
• Knowledge of contract terms and conditions.
• Good observational and listening skills; initiative and strong communication.
• Ability to interact in a multi-cultural environment.

Responsibilities

• Participate in pre-qualification and contractor selection.
• Liaise with Procurement to ensure required Contract Documents are in place.
• Participate in contract handover between Procurement and Business Line.
• Initiate and facilitate contract kick-off meetings with Contractor.
• Coordinate and develop a joint Interface Management Plan.
• Oversee contract lifecycle and portfolio across business lines.
• Maintain contractor interface activities and Performance Tracking Database.
• Monthly KPI reporting on contract stewardship and related metrics.
• Coordinate and conduct site assessments and contractor performance reviews.
• Assist with suspensions or terminations and contract close-out.

Skills

Contract administration

Communication skills

Planning & organization

Interpersonal skills

Safety awareness

Job description

Airswift is seeking a detail-oriented and experienced Contracts Administrator to join a major Oil and Gas company in Cold Lake, AB, on a 1-year contract with the possibility of extension.

Assignment Description

The Contracts Administrator will ensure Contractors work in accordance with contract terms and conditions. Ensure timely placement of Purchase Orders that support contract services for production work in compliance with corporate controls and best practices. Track progress, and support Supervisors with coordinating Contractor's compliance regarding company systems and controls. Oversee the administration and performance of service contracts. Ensure contract payments are executed accurately and anomalies are identified. Ensure payments are made to Contractors in accordance with requirements of Company agreements held with Contracts in a timely manner. Advise on contract risks and support the stewardship of gap closure and opportunities for improvement, assisting with prioritization where required.

Tasks and Responsibilities

• Participate in pre-qualification and contractor selection
• Liaise with Procurement to ensure required Contract Documents are in place
• Participate in contract handover between Procurement and Business Line
• Initiate and Facilitate contract kick-off meeting with Contractor
• Communicate with Contractor to develop a joint Interface Management Plan
• Engage in contract life cycle and overseeing the entire contract portfolio for each business line/function
• Responsible for stewarding contractor interface activities throughout contract life cycle
• Participate in service planning and develop contract strategy
• Act as a liaison and coordinator among Procurement, SSH&E and Operations within the business line
• Establish and maintain the Active Contractor Tracking Database
• Monthly KPI reporting (e.g., Contract Stewardship, Man hour reporting, etc.)
• Link to other business lines to share best practice
• Coordinate and conduct Contractors Site Assessment
• Coordinate/Organize Contractor Performance Assessments (Reporting Quarterly interface, A&D compliance, Contractor compliance check and Annual Performance Scorecard)
• Report Contractor performance to OIMS 8-1 System Owner and Administrator
• Coordinate and facilitate Level 2 and 3 quarterly, annual performance review/feedback meetings
• Liaise with SSH&E Team to schedule Level 4 SSHE Sharing Meeting
• Assist with coordinate Level 5 Annual Contractor Safety Forum
• Assist Contract Owner in performing suspension and/or termination to contracts
• Initiate and ensure contract completion and close out with contractor

Qualifications

• 10+ years' experience with Contract administration, with service-contractor environments preferred.
• Experience within a large corporation or complex organizational setting.
• Experience and confidence working in field or industrial environments, including remote locations.
• Must be located in Cold Lake, AB or within commutable distance
• Experience working with developing businesses, and also Landowner Companies (LANCO's).
• Experience in engaging with contractors, in a developing country environment.
• Highest standard of Safety, Health, Environment aptitude and cultivates the same in others
• Understanding of Procurement roles, responsibilities and business processes as they relate to contracts
• Knowledgeable of contracts terms and conditions
• Good observation and listening skills
• Demonstrates high level of initiative.
• Good interpersonal and motivation skills.
• Good communications and presentation skills
• Good organizational and administrative skills
• Good communication skills (oral & written) in English
• Ability to interact in a multI-cultural environment
• Good Planning, execution and organizational skills