Contract Administrator - Legal & Subcontract Ops

Convergint; Ottawa; On-site; CAD 60,000 - 80,000; Full time

Benefits offered by this job

Health benefits

RRSP contribution

Paid time off

Training opportunities

Job summary

Convergint is seeking a Contract Administrator to join a culture-focused team. Under supervision, you will support the contracts department by handling subcontractor documents, insurance, and licensing while coordinating with legal and sales teams.

You will ensure timely processing of agreements, maintain records, and assist with safety and prequalification submissions across Canadian locations. Strong organizational skills and bilingual ability are valued.

Qualifications

• College diploma in Business Administration, Accounting or similar program desirable.
• Contract Management Certificate desirable.
• Minimum two years of contracts administration experience.
• Minimum one year of financial experience in a construction environment.

Responsibilities

• Assist with Master Subcontract Agreements, prequalification, insurance and WCB documents.
• Liaise with legal team and escalate contract issues to the appropriate resource.
• Upload contracts for legal review to contracts database.
• Obtain insurance certificates, bonds and supporting documents per RFP/contract.
• Support Sales Team with Convergint FlexPay Lease Program.
• Obtain signatures, track, mail and file Canadian contracts and documents.
• Maintain/tracking Provincial Licenses and renewals for Canadian locations.
• Manage Convergint’s security clearance program (ACSO).
• Assist with safety prequalification submissions for RFQ and Project awards.
• Book training sessions and track certifications for safety, trade and product nationwide.
• Contribute to creating new safety programs and communications.

Skills

Interpersonal skills

Verbal communication

Microsoft Outlook

Microsoft Excel

PowerPoint

Word

Legal knowledge

Accounts receivable knowledge

Attention to detail

Team orientation

Organizational skills

Time management

Bilingual (French)

Education

College diploma in Business Administration or Accounting

Contract Management Certificate

Tools

Microsoft Outlook

Excel

PowerPoint

Word

Job description

Convergint is seeking a Contract Administrator to join a culture-focused team. Under supervision, you will support the contracts department by handling subcontractor documents, insurance, and licensing while coordinating with legal and sales teams.

You will ensure timely processing of agreements, maintain records, and assist with safety and prequalification submissions across Canadian locations. Strong organizational skills and bilingual ability are valued.