Branch Administrator: Reception to PO Tracking & Ops Support

Leavitt Industrial Group; Kitimat; On-site; CAD 44,000 - 50,000; Full time

Benefits offered by this job

Medical plan

Dental plan

Vision plan

Prescription drug coverage

Health spending account

Life insurance

Short-term disability

Travel insurance

Sick leave (employer paid)

Employee assistance program

RRSP matching

Phone & laptop

Job summary

Leavitt Machinery in Kitimat, BC, is seeking a customer‑oriented Branch Administrator to greet customers and support branch operations on site. You will coordinate purchase orders, track invoices, and assist vendors and internal teams in a dynamic, people‑driven environment.

The role focuses on reception, administrative duties, and relationship management with customers and suppliers while ensuring accurate records and efficient office processes in a fast-paced, onsite setting.

Qualifications

• Previous reception or customer service experience.
• Experience with purchase order tracking, invoice administration, or vendor coordination is an asset.
• Strong computer skills and proficiency with MS Office Suite (Word, Excel, Outlook).
• Excellent verbal and written communication skills.
• Excellent organizational and multitasking abilities.
• Strong interpersonal skills with internal/external customers at all levels.

Responsibilities

• Manage branch reception duties, including calls and directing visitors.
• Coordinate shipments and interoffice mail; support Parts department as needed.
• Order and maintain office supplies and marketing items.
• Track invoices and follow up with vendors on payments and PO requirements.
• Manage and reconcile Rio Tinto PO Tracker and related exceptions.
• Assist Service Dispatchers with coordinating service jobs for Technicians.
• Enter safety data and maintain safety records.
• Prepare expense reports and support multiple departments (Sales, Rentals, Parts, Service).
• Manage branch petty cash and maintain documentation for customer POs.

Skills

Reception

Customer service

PO tracking

Invoice administration

Vendor coordination

MS Office

Communication

Organization

Interpersonal skills

Procurement systems

Tools

SAP Ariba

MS Office

Job description

Leavitt Machinery in Kitimat, BC, is seeking a customer‑oriented Branch Administrator to greet customers and support branch operations on site. You will coordinate purchase orders, track invoices, and assist vendors and internal teams in a dynamic, people‑driven environment.

The role focuses on reception, administrative duties, and relationship management with customers and suppliers while ensuring accurate records and efficient office processes in a fast-paced, onsite setting.