Branch Coordinator

Leavitt Industrial Group; Fort McMurray; On-site; CAD 54,000 - 60,000; Full time

Benefits offered by this job

Company paid medical health care plan

Dental plan

Vision plan

Prescription drug coverage

Annual health care spending account

Life insurance

Short term disability

Travel insurance

Sick leave plan

Employee assistance programs

RRSP matching

Job summary

Leavitt Machinery is seeking a Branch Coordinator for our Fort McMurray, Alberta location. The role supports branch visitors, coordinates shipments, and assists multiple departments with administrative tasks to keep operations running smoothly.

The ideal candidate has 2+ years of admin/coordination experience, strong MS Office skills, and excellent communication. This onsite position offers competitive benefits and RRSP matching as part of the compensation package.

Qualifications

• Two years of previous administrative or coordination experience.
• Strong proficiency with MS Office Suite (Word, Excel, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational skills, planning skills, and multitasking ability.
• Polished interpersonal skills and a customer-oriented mindset, including the ability to work with internal and external customers at all levels.
• Ability to thrive in a dynamic work environment.
• Confident self-starter and team player.

Responsibilities

• Manage branch reception duties and direct walk-in visitors.
• Coordinate shipments and interoffice mail.
• Collaborate with Parts to ensure parts accuracy for service jobs.
• Track invoices and follow up with vendors on outstanding payments.
• Dispatch service jobs for Technicians with proper coordination.
• Enter and update customer and equipment information in the ERP.
• Order and maintain office supplies and branch marketing items.
• Complete expense reports and provide administrative support for all departments.
• Act as safety captain and ensure safety protocols and records.
• Support branch culture, social activities and community initiatives.

Skills

Verbal communication

Written communication

Organizational skills

Multitasking

Customer-oriented

Team player

Self-starter

Professional demeanor

Tools

MS Office

Job description

Current job opportunities are posted here as they become available.

Leavitt Machinery is one of the fastest growing material handling equipment dealerships in North America. With an entrepreneurial spirit, mission-driven approach, and customer-focused mindset, Leavitt has achieved consistent growth over the past 25 years. With a focus on learning and continuous improvement, we are proud to invest in our people and offer a progressive and flexible work culture where you can develop and advance your career while focusing on meaningful work.

The Opportunity

Leavitt Machinery is looking for a customer service-oriented Branch Coordinator to join our team in Fort McMurray, Alberta. As the Branch Coordinator, you will be responsible for greeting and supporting branch visitors, dispatching activities and assisting employees with various administrative tasks.

As the Branch Coordinator, your key responsibilities will include:

• Managing branch reception duties, including collecting information, and directing walk-in visitors at the branch
• Coordinating shipments and interoffice mail
• Collaborating with the Parts department to ensure parts accuracy for service jobs
• Tracking invoices and following up with vendors on outstanding payments
• Dispatching with the coordination of service jobs for Technicians
• Entering and updating customer and equipment information in the ERP
• Ordering and maintaining office supplies and branch marketing items
• Completing expense reports and providing administrative support for all departments including Sales, Rentals, Parts, and Service
• Acting as a safety captain for the branch, ensuring all safety protocols are adhered to while maintaining up-to-date safety records
• Supporting branch culture, social activities and community initiatives

Required Skills & Qualifications

The ideal candidate will possess the following skills, knowledge, and competencies:

• Two years of previous administrative or coordination experience
• Strong proficiency with MS Office Suite (Word, Excel, Outlook)
• Excellent verbal and written communication skills
• Strong organizational skills, planning skills, and multitasking ability
• Polished interpersonal skills and a customer-oriented mindset, including the ability to work with internal and external customers at all levels
• Ability to thrive in a dynamic work environment
• Confident self-starter and team player

Leavitt Machinery is proud to offer competitive compensation and flexible benefits coverage for all eligible employees, including an employer matching RRSP plan:

• Company paid medical health care plan for you and your dependents
• Dental plan, vision plan, and prescription drug coverage
• Annual health care spending account
• Life insurance, short term disability, and travel insurance
• Sick leave plan – 100% employer paid
• Employee assistance programs
• RRSP matching

The base pay range for this role is: $53,599 to $59,500 per year, depending on experience.

This is an onsite role based in Fort McMurray, Alberta.

Leavitt Machinery would like to thank all applicants for their interest; however, only qualified applicants will be contacted by Talent Acquisition for an interview. We are an equal opportunity employer, and all qualified candidates will receive consideration for employment without regard to race, religion, sex, national origin, disability status, veteran status, age, sexual orientation, gender identity, or any other characteristic protected by law.