Branch Administrator | Customer Care & PO Tracking

Leavitt Machinery; Kitimat; On-site; CAD 44,000 - 50,000; Full time

Benefits offered by this job

Medical plan

Dental and vision

RRSP matching

Company phone & laptop

Insurance & sick leave

Employee assistance

Job summary

Leavitt Machinery is seeking a Branch Administrator to join our Kitimat, British Columbia team onsite. You will greet customers, direct visitors, and provide administrative support for branch operations including purchase orders, invoicing, and vendor relations.

Your role also involves coordinating shipments, maintaining supplies, assisting Service Dispatchers, and ensuring accurate documentation and data entry across departments.

Qualifications

• Previous reception or customer service experience.
• Experience with purchase order tracking, invoice administration, or vendor coordination is considered an asset.
• Proficient with MS Office Suite (Word, Excel, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Experience with SAP Ariba or similar procurement systems is considered an asset.

Responsibilities

• Manage branch reception duties, including answering calls and directing visitors.
• Coordinate shipments and interoffice mail; support Parts department as needed.
• Order and maintain office supplies and marketing items.
• Track invoices and follow up with vendors on payments and PO requirements.
• Manage and reconcile the Rio Tinto PO Tracker and monitor related POs and invoices.
• Assist Service Dispatchers with coordinating service jobs for Technicians.
• Enter safety data and maintain safety records in the filing system.
• Complete expense reports and provide admin support to Sales, Rentals, Parts, and Service teams.
• Manage and reconcile branch petty cash and related documentation.

Skills

Reception experience

Customer service

PO tracking

Vendor coordination

MS Office

Tools

MS Office Suite

SAP Ariba (asset)

Job description

Leavitt Machinery is seeking a Branch Administrator to join our Kitimat, British Columbia team onsite. You will greet customers, direct visitors, and provide administrative support for branch operations including purchase orders, invoicing, and vendor relations.

Your role also involves coordinating shipments, maintaining supplies, assisting Service Dispatchers, and ensuring accurate documentation and data entry across departments.