Branch Administrator

Leavitt Industrial Group; Kitimat; On-site; CAD 44,000 - 50,000; Full time

Benefits offered by this job

Medical plan

Dental plan

Vision plan

Prescription drug coverage

Health spending account

Life insurance

Short-term disability

Travel insurance

Sick leave (employer paid)

Employee assistance program

RRSP matching

Phone & laptop

Job summary

Leavitt Machinery in Kitimat, BC, is seeking a customer‑oriented Branch Administrator to greet customers and support branch operations on site. You will coordinate purchase orders, track invoices, and assist vendors and internal teams in a dynamic, people‑driven environment.

The role focuses on reception, administrative duties, and relationship management with customers and suppliers while ensuring accurate records and efficient office processes in a fast-paced, onsite setting.

Qualifications

• Previous reception or customer service experience.
• Experience with purchase order tracking, invoice administration, or vendor coordination is an asset.
• Strong computer skills and proficiency with MS Office Suite (Word, Excel, Outlook).
• Excellent verbal and written communication skills.
• Excellent organizational and multitasking abilities.
• Strong interpersonal skills with internal/external customers at all levels.

Responsibilities

• Manage branch reception duties, including calls and directing visitors.
• Coordinate shipments and interoffice mail; support Parts department as needed.
• Order and maintain office supplies and marketing items.
• Track invoices and follow up with vendors on payments and PO requirements.
• Manage and reconcile Rio Tinto PO Tracker and related exceptions.
• Assist Service Dispatchers with coordinating service jobs for Technicians.
• Enter safety data and maintain safety records.
• Prepare expense reports and support multiple departments (Sales, Rentals, Parts, Service).
• Manage branch petty cash and maintain documentation for customer POs.

Skills

Reception

Customer service

PO tracking

Invoice administration

Vendor coordination

MS Office

Communication

Organization

Interpersonal skills

Procurement systems

Tools

SAP Ariba

MS Office

Job description

Current job opportunities are posted here as they become available.

Leavitt Machinery is one of the fastest growing material handling equipment dealerships in North America. With an entrepreneurial spirit, mission-driven approach, and customer-focused mindset, Leavitt has achieved consistent growth over the past 25 years. With a focus on learning and continuous improvement, we are proud to invest in our people and offer a progressive and flexible work culture where you can develop and advance your career while focusing on meaningful work.

The Opportunity

Leavitt Machinery is looking for a customer-oriented Branch Administrator to join our team in Kitimat, British Columbia. As the Branch Administrator, you will be responsible for greeting and directing customers and branch visitors in a professional and friendly manner, both in person and over the phone. This role will also provide administrative support for branch operations, including coordinating purchase orders, tracking invoices, and supporting our relationship with key customers and vendors.

As the Branch Administrator, your key responsibilities will include:

• Managing branch reception duties, including answering phone calls, collecting information, and directing walk-in visitors
• Coordinating shipments and interoffice mail, and supporting the Parts department as necessary
• Ordering and maintaining office supplies and marketing items
• Tracking invoices and following up with vendors on outstanding payments and purchase order requirements
• Managing and reconciling the Rio Tinto PO Tracker, including monitoring purchase orders, tracking invoices, identifying and communicating exceptions, and proactively following up with PO owners as required
• Assisting Service Dispatchers with the coordination of service jobs for Technicians
• Entering safety data into the filing system and accurately maintaining safety records
• Completing expense reports and providing administrative support to various departments including Sales, Rentals, Parts, and Service
• Managing and reconciling branch petty cash
• Supporting accurate and timely documentation and communication related to customer purchase orders and accounts

Required Skills & Qualifications

The ideal candidate will possess the following skills, knowledge, and competencies:

• Previous reception or customer service experience
• Experience with purchase order tracking, invoice administration, or vendor coordination is considered an asset
• Strong computer skills and proficiency with MS Office Suite (Word, Excel, Outlook)
• Excellent verbal and written communication skills
• Excellent organizational skills, planning skills, and multitasking ability
• Strong interpersonal skills and a customer-oriented mindset, including the ability to work with internal and external customers at all job levels
• Excellent attention to detail and the ability to accurately track and reconcile informationStrong ability to proactively identify discrepancies or exceptions and follow up to resolution
• Experience with SAP Ariba or similar procurement systems is considered an asset
• Confident self-starter and team player

Leavitt Machinery is proud to offer competitive compensation and flexible benefits coverage for all eligible employees, including an employer matching RRSP plan:

• Company paid medical health care plan for you and your dependents
• Dental plan, vision plan, and prescription drug coverage
• Annual health care spending account
• Life insurance, short term disability insurance, and travel insurance
• Sick leave plan – 100% employer paid
• Employee assistance programs
• RRSP matching
• Company phone and laptop

The base pay range for this role is: $44,000 to $49,500 per year depending on experience.

This is an onsite role based in Kitimat, British Columbia.

Leavitt Machinery would like to thank all applicants for their interest; however, only qualified applicants will be contacted by Talent Acquisition for an interview. We are an equal opportunity employer, and all qualified candidates will receive consideration for employment without regard to race, religion, sex, national origin, disability status, veteran status, age, sexual orientation, gender identity, or any other characteristic protected by law.