Branch Administrator (18 Month Contract)

Leavitt Machinery; Saskatoon; On-site; CAD 40,000 - 50,000; Full time

Benefits offered by this job

Medical plan

Dental & Vision

RRSP matching

Sick leave

Employee assistance

Professional development

Job summary

Leavitt Machinery is seeking a Branch Administrator on an 18 month contract in Saskatoon, Saskatchewan. The role involves greeting customers, directing visitors, and handling calls in a professional manner onsite.

You will assist dispatchers, manage invoices and supplies, and support multiple departments, including Sales, Rentals, Parts, and Service. A strong customer service mindset and solid MS Office skills are essential.

Qualifications

• Previous reception or customer service experience.
• Strong computer skills and proficiency with MS Office Suite (Word, Excel, Outlook).
• Excellent verbal and written communication skills.
• Excellent organizational skills, planning skills, and multitasking ability.
• Strong interpersonal skills and a customer-oriented mindset, including the ability to work with internal and external customers at all job levels.
• Confident self-starter and team player.

Responsibilities

• As the Branch Administrator, manage reception duties, answer calls, collect information, and direct walk-in visitors.
• Coordinate shipments and interoffice mail.
• Order and maintain office supplies and marketing items.
• Track invoices and follow up with vendors on outstanding payments.
• Assist Service Dispatchers with coordinating service jobs for Technicians.
• Enter safety data into the filing system and maintain safety records.
• Provide administrative support to Sales, Rentals, Parts, and Service.
• Manage and reconcile branch petty cash.

Skills

Reception experience

Verbal & written communication

Organizational skills

Interpersonal skills

Self-starter

Team player

Tools

MS Office Suite

Job description

Leavitt Machinery is one of the fastest growing material handling equipment dealerships in North America. With an entrepreneurial spirit, mission-driven approach, and customer-focused mindset, Leavitt has achieved consistent growth over the past 25 years. With a focus on learning and continuous improvement, we are proud to invest in our people and offer a progressive and flexible work culture where you can develop and advance your career while focusing on meaningful work.

The Opportunity

Leavitt Machinery is looking for a customer-oriented Branch Administrator (18 Month Contract) to join our team in Saskatoon, Saskatchewan. As the Branch Administrator, you will be responsible for greeting and directing customers and branch visitors in a professional and friendly manner, both in person and over the phone.

Essential Duties & Responsibilities

As the Branch Administrator, your key responsibilities will include:

• Managing branch reception duties, including answering phone calls, collecting information, and directing walk-in visitors at the branch
• Coordinating shipments and interoffice mail
• Ordering and maintaining office supplies and marketing items
• Tracking invoices and following up with vendors on outstanding payments
• Assisting Service Dispatchers with the coordination of service jobs for Technicians
• Entering safety data into the filing system and accurately maintaining safety records
• Completing expense reports and providing administrative support to various departments including Sales, Rentals, Parts, and Service
• Managing and reconciling branch petty cash

Required Skills & Qualifications

The ideal candidate will possess the following skills, knowledge, and competencies:

• Previous reception or customer service experience
• Strong computer skills and proficiency with MS Office Suite (Word, Excel, Outlook)
• Excellent verbal and written communication skills
• Excellent organizational skills, planning skills, and multitasking ability
• Strong interpersonal skills and a customer-oriented mindset, including the ability to work with internal and external customers at all job levels
• Confident self-starter and team player

Benefits & Perks

Leavitt Machinery is proud to offer competitive compensation and flexible benefits coverage for all eligible employees, including an employer matching RRSP plan:

• Company paid medical health care plan for you and your dependents
• Dental plan, vision plan, and prescription drug coverage
• Annual health care spending account
• Life insurance, short term disability insurance, and travel insurance
• Sick leave plan - 100% employer paid
• Employee assistance programs
• RRSP matching
• Ongoing professional development opportunities

The base pay range for this role is: $40,000 to $50,000 per year, depending on experience.

This is an onsite role based in Saskatoon, Saskatchewan.

Leavitt Machinery would like to thank all applicants for their interest; however, only qualified applicants will be contacted by Talent Acquisition for an interview. We are an equal opportunity employer, and all qualified candidates will receive consideration for employment without regard to race, religion, sex, national origin, disability status, veteran status, age, sexual orientation, gender identity, or any other characteristic protected by law.

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