Branch Administrator

Leavitt Machinery; Kitimat; On-site; CAD 44,000 - 50,000; Full time

Benefits offered by this job

Medical plan

Dental and vision

RRSP matching

Company phone & laptop

Insurance & sick leave

Employee assistance

Job summary

Leavitt Machinery is seeking a Branch Administrator to join our Kitimat, British Columbia team onsite. You will greet customers, direct visitors, and provide administrative support for branch operations including purchase orders, invoicing, and vendor relations.

Your role also involves coordinating shipments, maintaining supplies, assisting Service Dispatchers, and ensuring accurate documentation and data entry across departments.

Qualifications

• Previous reception or customer service experience.
• Experience with purchase order tracking, invoice administration, or vendor coordination is considered an asset.
• Proficient with MS Office Suite (Word, Excel, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Experience with SAP Ariba or similar procurement systems is considered an asset.

Responsibilities

• Manage branch reception duties, including answering calls and directing visitors.
• Coordinate shipments and interoffice mail; support Parts department as needed.
• Order and maintain office supplies and marketing items.
• Track invoices and follow up with vendors on payments and PO requirements.
• Manage and reconcile the Rio Tinto PO Tracker and monitor related POs and invoices.
• Assist Service Dispatchers with coordinating service jobs for Technicians.
• Enter safety data and maintain safety records in the filing system.
• Complete expense reports and provide admin support to Sales, Rentals, Parts, and Service teams.
• Manage and reconcile branch petty cash and related documentation.

Skills

Reception experience

Customer service

PO tracking

Vendor coordination

MS Office

Tools

MS Office Suite

SAP Ariba (asset)

Job description

Career Opportunities with Leavitt Machinery

A great place to work.

Are you ready for new challenges and new opportunities?

Join our team!

Current job opportunities are posted here as they become available.

Subscribe to our RSS feeds to receive instant updates as new positions become available.

Leavitt Machinery is one of the fastest growing material handling equipment dealerships in North America. With an entrepreneurial spirit, mission-driven approach, and customer-focused mindset, Leavitt has achieved consistent growth over the past 25 years. With a focus on learning and continuous improvement, we are proud to invest in our people and offer a progressive and flexible work culture where you can develop and advance your career while focusing on meaningful work.

The Opportunity

Leavitt Machinery is looking for a customer-oriented Branch Administrator to join our team in Kitimat, British Columbia. As the Branch Administrator, you will be responsible for greeting and directing customers and branch visitors in a professional and friendly manner, both in person and over the phone. This role will also provide administrative support for branch operations, including coordinating purchase orders, tracking invoices, and supporting our relationship with key customers and vendors.

As the Branch Administrator, your key responsibilities will include:

• Managing branch reception duties, including answering phone calls, collecting information, and directing walk-in visitors
• Coordinating shipments and interoffice mail, and supporting the Parts department as necessary
• Ordering and maintaining office supplies and marketing items
• Tracking invoices and following up with vendors on outstanding payments and purchase order requirements
• Managing and reconciling the Rio Tinto PO Tracker, including monitoring purchase orders, tracking invoices, identifying and communicating exceptions, and proactively following up with PO owners as required
• Assisting Service Dispatchers with the coordination of service jobs for Technicians
• Entering safety data into the filing system and accurately maintaining safety records
• Completing expense reports and providing administrative support to various departments including Sales, Rentals, Parts, and Service
• Managing and reconciling branch petty cash
• Supporting accurate and timely documentation and communication related to customer purchase orders and accounts

Required Skills & Qualifications

The ideal candidate will possess the following skills, knowledge, and competencies:

• Previous reception or customer service experience
• Experience with purchase order tracking, invoice administration, or vendor coordination is considered an asset
• Strong computer skills and proficiency with MS Office Suite (Word, Excel, Outlook)
• Excellent verbal and written communication skills
• Excellent organizational skills, planning skills, and multitasking ability
• Strong interpersonal skills and a customer-oriented mindset, including the ability to work with internal and external customers at all job levels
• Excellent attention to detail and the ability to accurately track and reconcile information
• Strong ability to proactively identify discrepancies or exceptions and follow up to resolution
• Experience with SAP Ariba or similar procurement systems is considered an asset
• Confident self-starter and team player

Leavitt Machinery is proud to offer competitive compensation and flexible benefits coverage for all eligible employees, including an employer matching RRSP plan:

• Company paid medical health care plan for you and your dependents
• Dental plan, vision plan, and prescription drug coverage
• Annual health care spending account
• Life insurance, short term disability insurance, and travel insurance
• Sick leave plan – 100% employer paid
• Employee assistance programs
• RRSP matching
• Company phone and laptop

The base pay range for this role is: $44,000 to $49,500 per year depending on experience.

This is an onsite role based in Kitimat, British Columbia.

Leavitt Machinery would like to thank all applicants for their interest; however, only qualified applicants will be contacted by Talent Acquisition for an interview. We are an equal opportunity employer, and all qualified candidates will receive consideration for employment without regard to race, religion, sex, national origin, disability status, veteran status, age, sexual orientation, gender identity, or any other characteristic protected by law.