Branch Coordinator

Leavitt Machinery; Fort McMurray; On-site; CAD 54,000 - 60,000; Full time

Benefits offered by this job

RRSP matching

Company paid health plan

Dental plan

Vision plan

Life insurance

Short-term disability

Sick leave 100% employer paid

Employee assistance program

Annual health spending account

Job summary

Leavitt Machinery in Fort McMurray, Alberta, is seeking a Branch Coordinator to greet visitors, dispatch activities, and provide administrative support across departments onsite. The role emphasizes accuracy in parts coordination, invoicing tracking, and ERP data management.

Qualifications include 2+ years of admin/coordination experience, strong MS Office skills, and excellent communication. The position offers an onsite work environment with competitive compensation and comprehensive benefits.

Qualifications

• Two years of administrative or coordination experience.
• Strong proficiency with MS Office (Word, Excel, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational, planning, and multitasking abilities.
• Polished interpersonal skills and customer-oriented mindset for internal/external customers.
• Ability to thrive in a dynamic work environment.
• Confident self-starter and team player.

Responsibilities

• Manage branch reception duties and direct visitors.
• Coordinate shipments and interoffice mail.
• Collaborate with Parts to ensure service job parts accuracy.
• Track invoices and follow up with vendors on payments.
• Dispatch service jobs for Technicians.
• Enter/update customer/equipment information in the ERP.
• Order and maintain office supplies and marketing items.
• Complete expense reports; support Sales, Rentals, Parts, Service.
• Act as safety captain and maintain safety records.
• Support branch culture and community initiatives.

Skills

Administrative experience

MS Office Suite

Verbal and written communication

Organizational skills

Customer-oriented mindset

Team player

Tools

MS Office Suite

Job description

Career Opportunities with Leavitt Machinery

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Leavitt Machinery is one of the fastest growing material handling equipment dealerships in North America. With an entrepreneurial spirit, mission-driven approach, and customer-focused mindset, Leavitt has achieved consistent growth over the past 25 years. With a focus on learning and continuous improvement, we are proud to invest in our people and offer a progressive and flexible work culture where you can develop and advance your career while focusing on meaningful work.

The Opportunity

Leavitt Machinery is looking for a customer service-oriented Branch Coordinator to join our team in Fort McMurray, Alberta. As the Branch Coordinator, you will be responsible for greeting and supporting branch visitors, dispatching activities and assisting employees with various administrative tasks.

As the Branch Coordinator, your key responsibilities will include:

• Managing branch reception duties, including collecting information, and directing walk-in visitors at the branch
• Coordinating shipments and interoffice mail
• Collaborating with the Parts department to ensure parts accuracy for service jobs
• Tracking invoices and following up with vendors on outstanding payments
• Dispatching with the coordination of service jobs for Technicians
• Entering and updating customer and equipment information in the ERP
• Ordering and maintaining office supplies and branch marketing items
• Completing expense reports and providing administrative support for all departments including Sales, Rentals, Parts, and Service
• Acting as a safety captain for the branch, ensuring all safety protocols are adhered to while maintaining up-to-date safety records
• Supporting branch culture, social activities and community initiatives

Required Skills & Qualifications

The ideal candidate will possess the following skills, knowledge, and competencies:

• Two years of previous administrative or coordination experience
• Strong proficiency with MS Office Suite (Word, Excel, Outlook)
• Excellent verbal and written communication skills
• Strong organizational skills, planning skills, and multitasking ability
• Polished interpersonal skills and a customer-oriented mindset, including the ability to work with internal and external customers at all levels
• Ability to thrive in a dynamic work environment
• Confident self-starter and team player

Leavitt Machinery is proud to offer competitive compensation and flexible benefits coverage for all eligible employees, including an employer matching RRSP plan:

• Company paid medical health care plan for you and your dependents
• Dental plan, vision plan, and prescription drug coverage
• Annual health care spending account
• Life insurance, short term disability, and travel insurance
• Sick leave plan - 100% employer paid
• Employee assistance programs
• RRSP matching

The base pay range for this role is: $53,599 to $59,500 per year, depending on experience.

This is an onsite role based in Fort McMurray, Alberta.

Leavitt Machinery would like to thank all applicants for their interest; however, only qualified applicants will be contacted by Talent Acquisition for an interview. We are an equal opportunity employer, and all qualified candidates will receive consideration for employment without regard to race, religion, sex, national origin, disability status, veteran status, age, sexual orientation, gender identity, or any other characteristic protected by law.