Bilingual Office Coordinator - Front Desk & Admin

Acadian Construction Ltd.; Dieppe; On-site; CAD 42,000 - 54,000; Full time

Benefits offered by this job

RRSP program

Health benefits + EAP

Professional development

Collaborative team culture

Onsite gym

Competitive compensation

Job summary

Acadian Construction seeks a proactive Office Coordinator to keep operations running smoothly. This role goes beyond front desk work, supporting both the organization and the accounting team, and presenting a polished image to clients and partners.

You will manage administrative systems, assist safety and accounting, and coordinate vendors and travel as needed. The ideal candidate has a college diploma in office administration or equivalent, 2+ years of experience, and fluent English and French.

Qualifications

• College diploma in office administration or related field or equivalent experience.
• Minimum two years of experience in a similar administrative role.
• Bilingual English and French is required.
• Construction industry experience is an asset.
• Intermediate proficiency in Microsoft Office Suite.
• Experience with accounting software, preferably Jonas, is an asset.

Responsibilities

• Serve as the first point of contact for visitors and callers with a professional, welcoming experience.
• Answer and direct all incoming mainline calls promptly and accurately.
• Manage front desk inquiries and route messages to the appropriate team members.
• Coordinate incoming and outgoing courier services.
• Sort and distribute mail and emails to recipients in a timely manner.
• Manage office and kitchen supply inventory and coordinate ordering with vendors.
• Liaise between Acadian Construction and external service providers.
• Coordinate and book hotel accommodations for employees.
• Provide administrative support to the Safety department, including printing safety binders.
• Provide administrative support to the Accounting department as required.

Skills

Bilingual English/French

Customer service

Time management

Independent / teamwork

Education

College diploma in office administration or related field

Equivalent experience

Tools

Microsoft Office Suite

Jonas accounting software

Job description

Acadian Construction seeks a proactive Office Coordinator to keep operations running smoothly. This role goes beyond front desk work, supporting both the organization and the accounting team, and presenting a polished image to clients and partners.

You will manage administrative systems, assist safety and accounting, and coordinate vendors and travel as needed. The ideal candidate has a college diploma in office administration or equivalent, 2+ years of experience, and fluent English and French.