Bilingual Administrative Pro — Talent & Resources Support

Jobtailor; Montreal (administrative region); On-site; CAD 42,000 - 62,000; Full time

Job summary

Jobtailor is seeking an organized, bilingual administrative professional to support the Shared Services and Professional Resources groups in Montreal. You will handle recruitment support, onboarding, performance management, and confidential documentation while maintaining schedules and coordinating meetings.

The role requires a Post-Secondary Diploma, 3+ years of administrative experience, and strong English/French communication.

Qualifications

• Post-secondary diploma.
• Fluency in English and French is required.
• At least three years of administrative experience.
• Experience in a law firm or other professional services environment is preferred.
• Experience with Workday is a strong asset.
• Excellent spelling, grammar, and proofreading abilities.

Responsibilities

• Provide administrative and operational support to the Shared Services team and the Professional Resources group.
• Support talent management, recruitment, onboarding, and performance management and evaluation processes.
• Track and ensure the timely completion of tasks and deliverables using a reminder system.
• Coordinate and manage meeting and event logistics.
• Prepare, organize, and maintain confidential files, records, and related documents.
• Support team projects, special initiatives, and day-to-day activities.
• Update and maintain MT Academy’s learning management system.
• Track attendance, maintain program information, and create or revise invitations.
• Manage shared inboxes and respond promptly to inquiries.
• Organize MT Academy meetings, including agendas and minutes.
• Prepare program plans, reports, and tracking spreadsheets.
• Update communications templates in French and English.
• Contribute to the development of tracking protocols and systems.
• Update the Firm’s intranet and create new pages and resources.
• Coordinate the payment of invoices, fees, registration fees, and other expenses.
• Assist with translating and proofreading communications, documents, and resources.
• Perform other duties and special projects as requested.

Skills

Fluent English

Fluent French

Administrative Experience

Multitasking

Time Management

Education

Post-Secondary Diploma

Tools

Workday

Learning Management System

Intranet Management

Job description

Jobtailor is seeking an organized, bilingual administrative professional to support the Shared Services and Professional Resources groups in Montreal. You will handle recruitment support, onboarding, performance management, and confidential documentation while maintaining schedules and coordinating meetings.

The role requires a Post-Secondary Diploma, 3+ years of administrative experience, and strong English/French communication.