Office Administrator

Acadian Construction; Dieppe; On-site; CAD 42,000 - 60,000; Full time

Benefits offered by this job

Competitive pay

RRSP program

Health benefits

Employee Assistance Program

Professional development opportunities

Collaborative culture

Onsite gym

Job summary

Acadian Construction is seeking an Office Coordinator to support the front desk, office administration and accounting teams. You will be the face of the office, coordinating communications, courier services, and vendor relations while ensuring accurate, timely responses and seamless processes.

The role requires a college diploma in office administration, at least two years in a similar role, and bilingual English/French. Construction experience is an asset; Jonas experience helps.

Qualifications

• College diploma in office administration or related field or equivalent experience.
• Minimum two years of experience in a similar administrative role.
• Bilingualism in English and French is required.
• Construction industry experience is an asset.
• Intermediate proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with accounting software, preferably Jonas, is an asset.

Responsibilities

• Serve as the first point of contact for visitors and callers, providing a professional and welcoming experience.
• Answer and direct all incoming mainline calls promptly and accurately.
• Manage front desk inquiries and ensure messages are routed to the appropriate team members.
• Coordinate incoming and outgoing courier services.
• Sort and distribute incoming mail and email inquiries to appropriate recipients in a timely manner.
• Manage office and kitchen supply inventory, including ordering and vendor coordination.
• Act as liaison between Acadian Construction and external service providers.
• Coordinate and book hotel accommodations for employees.
• Provide administrative support to the Safety department, including preparing and printing safety binders.
• Provide administrative support to the Accounting department as required.

Skills

Customer service

Interpersonal communication

Time management

Organizational skills

Attention to detail

Independent work

Team collaboration

Initiative

Education

College diploma in office administration

Tools

Microsoft Office Suite

Accounting software (Jonas)

Job description

Qualifications

We are looking for a proactive, detail-oriented Office Coordinator who takes pride in keeping things running seamlessly. This is more than a front desk role. You will be at the center of our operations, supporting both the broader organization and the accounting team. As the face of our office, you will create a polished and welcoming first impression for clients, visitors, and partners, while driving efficient administrative systems. If you enjoy balancing people, process, and precision, this role will put you right where you make the biggest impact.

Education and Experience

• College diploma in office administration or related field or equivalent experience.
• Minimum two years of experience in a similar administrative role.
• Bilingualism in English and French is required.
• Construction industry experience is considered an asset.
• Intermediate proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with accounting software, preferably Jonas, is an asset.

Core Competencies

• Strong customer service and interpersonal communication skills.
• Excellent time management and organizational abilities.
• Ability to prioritize tasks and meet multiple deadlines.
• High level of accuracy and attention to detail.
• Ability to work independently and collaboratively within a team.
• Proactive mindset with the ability to take initiative within scope of responsibility.
• Professional verbal and written communication skills.

Responsibilities

Front Desk and Customer Service

• Serve as the first point of contact for visitors and callers, providing a professional and welcoming experience.
• Answer and direct all incoming mainline calls promptly and accurately.
• Manage front desk inquiries and ensure messages are routed to the appropriate team members.
• Coordinate incoming and outgoing courier services.

Office Administration

• Sort and distribute incoming mail and email inquiries to appropriate recipients in a timely manner.
• Manage office and kitchen supply inventory, including ordering and vendor coordination.
• Act as liaison between Acadian Construction and external service providers.
• Coordinate and book hotel accommodations for employees.
• Provide administrative support to the Safety department, including preparing and printing safety binders.
• Provide administrative support to the Accounting department as required.

Work With Us

• Competitive compensation package.
• RRSP program.
• Comprehensive health benefits, including an Employee Assistance Program.
• Opportunities for professional development.
• Collaborative team culture.
• A modern office, complete with a fully equipped onsite gym.

before October 2, 2026.