Bilingual Office & Admin Coordinator - Flexible Schedule

Top Aces; Quebec; On-site; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Flexible schedule

Attractive benefit plan

Job summary

Top Aces is seeking an Administrative Assistant to join our team in Quebec. The role focuses on professional, courteous reception, clerical support, mail processing, and coordinating office activities for pilots and technicians.

Ideal candidate will have a DEP secretarial or equivalent, strong English and French communication, and proficiency with MS Office. A flexible schedule and attractive benefit plan are highlighted in the posting.

Qualifications

• Excellent oral and written communication in English and French.
• Ability to work independently and in a team.
• Strong organizational skills and attention to detail.
• Willingness to work in a fast-paced office environment.

Responsibilities

• Perform administrative and clerical support activities.
• Greet visitors and manage passes and safety procedures.
• Process outgoing mail and manage delivery dates.
• Coordinate uniform allocations with technicians and pilots.
• Assist in event planning and office maintenance.
• Procure and manage office supplies and equipment.
• Prepare facility for quarterly employee calls.
• Coordinate with corporate departments for better employee experience.
• Support Operations with fuel slips and sortie reports.
• Ensure compliance with company policies and procedures.
• Handle additional tasks requested by the manager.

Skills

Bilingual EN/FR

Strong communication

Customer service

Education

Secretarial diploma (DEP) or equivalent

Tools

MS Office Suite

Job description

Top Aces is seeking an Administrative Assistant to join our team in Quebec. The role focuses on professional, courteous reception, clerical support, mail processing, and coordinating office activities for pilots and technicians.

Ideal candidate will have a DEP secretarial or equivalent, strong English and French communication, and proficiency with MS Office. A flexible schedule and attractive benefit plan are highlighted in the posting.