Office Administrator

Acadian Construction Ltd.; Dieppe; On-site; CAD 42,000 - 54,000; Full time

Benefits offered by this job

RRSP program

Health benefits + EAP

Professional development

Collaborative team culture

Onsite gym

Competitive compensation

Job summary

Acadian Construction seeks a proactive Office Coordinator to keep operations running smoothly. This role goes beyond front desk work, supporting both the organization and the accounting team, and presenting a polished image to clients and partners.

You will manage administrative systems, assist safety and accounting, and coordinate vendors and travel as needed. The ideal candidate has a college diploma in office administration or equivalent, 2+ years of experience, and fluent English and French.

Qualifications

• College diploma in office administration or related field or equivalent experience.
• Minimum two years of experience in a similar administrative role.
• Bilingual English and French is required.
• Construction industry experience is an asset.
• Intermediate proficiency in Microsoft Office Suite.
• Experience with accounting software, preferably Jonas, is an asset.

Responsibilities

• Serve as the first point of contact for visitors and callers with a professional, welcoming experience.
• Answer and direct all incoming mainline calls promptly and accurately.
• Manage front desk inquiries and route messages to the appropriate team members.
• Coordinate incoming and outgoing courier services.
• Sort and distribute mail and emails to recipients in a timely manner.
• Manage office and kitchen supply inventory and coordinate ordering with vendors.
• Liaise between Acadian Construction and external service providers.
• Coordinate and book hotel accommodations for employees.
• Provide administrative support to the Safety department, including printing safety binders.
• Provide administrative support to the Accounting department as required.

Skills

Bilingual English/French

Customer service

Time management

Independent / teamwork

Education

College diploma in office administration or related field

Equivalent experience

Tools

Microsoft Office Suite

Jonas accounting software

Job description

We are looking for a proactive, detail-oriented Office Coordinator who takes pride in keeping things running seamlessly. This is more than a front desk role. You will be at the center of our operations, supporting both the broader organization and the accounting team. As the face of our office, you will create a polished and welcoming first impression for clients, visitors, and partners, while driving efficient administrative systems. If you enjoy balancing people, process, and precision, this role will put you right where you make the biggest impact.

Responsibilities

Front Desk and Customer Service

• Serve as the first point of contact for visitors and callers, providing a professional and welcoming experience.
• Answer and direct all incoming mainline calls promptly and accurately.
• Manage front desk inquiries and ensure messages are routed to the appropriate team members.
• Coordinate incoming and outgoing courier services.

Office Administration

• Sort and distribute incoming mail and email inquiries to appropriate recipients in a timely manner.
• Manage office and kitchen supply inventory, including ordering and vendor coordination.
• Act as liaison between Acadian Construction and external service providers.
• Coordinate and book hotel accommodations for employees.
• Provide administrative support to the Safety department, including preparing and printing safety binders.
• Provide administrative support to the Accounting department as required.

Qualifications

Education and Experience

• College diploma in office administration or related field or equivalent experience.
• Minimum two years of experience in a similar administrative role.
• Bilingualism in English and French is required.
• Construction industry experience is considered an asset.
• Intermediate proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with accounting software, preferably Jonas, is an asset.

Core Competencies

• Strong customer service and interpersonal communication skills.
• Excellent time management and organizational abilities.
• Ability to prioritize tasks and meet multiple deadlines.
• High level of accuracy and attention to detail.
• Ability to work independently and collaboratively within a team.
• Proactive mindset with the ability to take initiative within scope of responsibility.
• Professional verbal and written communication skills.

About Acadian Construction

Founded in 1958, Acadian Construction has built a strong reputation as one of New Brunswick's trusted construction management firms. Over the past several years, we've expanded into Nova Scotia, bringing the same commitment to quality, integrity, and client service that has defined our company for more than 68 years.

As a family-owned business, we believe that great projects start with great people. Our team is driven by collaboration, accountability, and a shared commitment to excellence. From healthcare and institutional facilities to commercial, industrial, and multi-residential projects, we take pride in delivering spaces that create lasting value for our clients and communities.

We're equally committed to giving back to the communities where we live and work through local partnerships, volunteerism, and charitable initiatives. As we continue to grow across Atlantic Canada, we're looking for people who share our values, take pride in their work, and want to help build the next chapter of Acadian Construction with us.

Are you interested?

Work With Us

• Competitive compensation package.
• RRSP program.
• Comprehensive health benefits, including an Employee Assistance Program.
• Opportunities for professional development.
• Collaborative team culture.
• A modern office, complete with a fully equipped onsite gym.

If you're ready to bring your expertise and leadership to Acadian Construction, please submit your application here before October 2, 2026.