Office Coordinator

Socket.dev; Brossard; On-site; CAD 42,000 - 62,000; Full time

Job summary

Socket.dev is seeking an Office Coordinator for our Brossard office. You will oversee daily office operations, maintain a professional environment for employees and visitors, and coordinate vendor relations for repairs and maintenance.

The role includes managing kitchen and conference room logistics, stocking supplies, and supporting events. Fluency in French and English is required due to cross-border activities across Canada and the United States.

Qualifications

• Experience in office management or a similar role.
• Strong organizational and attention to detail.
• Excellent verbal and written communication with teams and vendors.

Responsibilities

• Manage office operations and maintain a welcoming environment for visitors.
• Coordinate building access, elevator and parking for staff and visitors.
• Oversee kitchen and conference room management including ordering and stock.
• Prepare conference rooms for meetings and ensure cleanliness and supplies.
• Support internal events and liaise with vendors and external partners.

Skills

Office management

Organizational skills

Communication

Proactivity

Minor repairs

On-site availability

French and English

Job description

What you will do

Reporting to the Director, Facilities, the Office Coordinator ensures the efficient and professional management of our Brossard office. This role is essential to maintaining a welcoming and well-organized work environment for both employees and visitors.

Office management and building relations

• Ensure that workspaces project a professional and welcoming image to investors and external visitors.


• Manage elevator and parking access for employees and visitors.


• Work with the Director, Facilities to assist external vendors during office repairs and maintenance work.

Kitchen and conference room management

• Organize and oversee meal and snack orders for daily needs and internal events.


• Ensure kitchen equipment (dishwasher, water dispenser) is in good working order and that coffee, tea and snacks are continuously stocked.


• Maintain adequate inventory levels to avoid any shortage of kitchen and office supplies.


• Prepare conference rooms ahead of every internal and external meeting: coffee makers stocked, water available and spotless cleanliness.


• Restore rooms to order after meetings and report any equipment breakage.

What you will bring

Your skills, knowledge and experience are what set you apart.

• Prior experience in office management or a similar role.


• Sharp organizational skills and consistent attention to detail.


• Effective communication, both spoken and written, with internal teams and vendors.


• Initiative and proactivity in identifying and resolving issues.


• Ability to perform minor manual repair or maintenance work.


• Availability to work on-site from 7:30 a.m. to 4:00 p.m., five days a week.


• Availability to contribute to occasional internal events, as needed.


• Fluency in French and English, both spoken and written, is required given our cross-border activities and our colleagues across Canada and the United States.

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