Adminstrative Assistant - Construction & Office Operations

Suchan Renovations Inc.; Montreal (administrative region); Hybrid; CAD 25,000 - 40,000; Full time

Benefits offered by this job

Casual dress

Flexible schedule

Paid time off

Hybrid work model

Job summary

Suchan Renovations Inc. is seeking a dependable Administrative Assistant to support day-to-day operations in Montreal. The role covers office administration, basic bookkeeping and payroll support, document management and coordination with management.

The ideal candidate is organized, detail-oriented and able to manage multiple priorities. Proficiency with Microsoft Office/Google Workspace and French fluency are required, with English also needed for daily client/supplier communications.

Qualifications

• Previous administrative or office experience is preferred.
• Basic bookkeeping or payroll experience is an asset.
• Professional French is required.
• Functional English is required for regular communication with clients, suppliers and subcontractors.
• A valid driver’s licence and access to a vehicle are assets.

Responsibilities

• Bookkeeping and accounting support: enter supplier invoices, match with receipts, organize by project and supplier, maintain records, assist with AP/AR, prepare docs for bookkeeper, follow up on missing documents.
• Payroll and employee administration: collect hours, enter payroll data, maintain payroll records, track vacation and hours, organize documents, communicate payroll info to management.

Skills

Organizational skills

Communication skills

Time management

French (professional)

English (functional)

Tools

Microsoft Office

Google Workspace

Cloud-based filing systems

Construction-management software

Job description

About Suchan Renovations

Suchan Renovations is a family-owned general contracting company specializing in high-end residential renovations throughout Montreal and the West Island. Our company is built on care, craftsmanship, integrity and professional service.

We are looking for a dependable and organized Administrative Assistant to support the general day-to-day operations of the business. This is a varied position that combines office administration, entry-level bookkeeping, payroll support, document management and assistance to company management.

Main Responsibilities Bookkeeping and Accounting Support

• Enter and organize supplier invoices and bills.
• Match invoices with receipts and project information.
• Organize expenses by project and supplier.
• Maintain accurate digital records of invoices, bills and payments.
• Assist with basic accounts payable and accounts receivable tracking.
• Prepare organized documentation for the company’s bookkeeper or accountant.
• Follow up on missing invoices, receipts or supporting documents.

Payroll and Employee Administration

• Collect and verify employee hours and timesheets.
• Enter payroll information using the company’s payroll system.
• Maintain basic employee payroll records.
• Track vacation, banked hours and other employee information.
• Organize employee documents and assist with general payroll administration.
• Communicate payroll information to management for approval.

Qualifications

• Previous administrative or office experience is preferred.
• Basic bookkeeping or payroll experience is an asset, but advanced accounting experience is not required.
• Experience in construction, renovation, property management or a related industry is an asset.
• Strong organizational and time-management skills.
• Excellent attention to detail.
• Comfortable managing several tasks and priorities at the same time.
• Able to work independently and follow through on assigned responsibilities.
• Professional written and verbal communication skills.
• Comfortable using Microsoft Office, Google Workspace and cloud-based filing systems.
• Experience with bookkeeping, payroll or construction-management software is an asset.
• Professional French is required.
• Functional English is required for regular communication with English-speaking clients, suppliers and subcontractors.
• A valid driver’s licence and access to a vehicle are assets.

Ideal Candidate

The ideal candidate is reliable, resourceful and highly organized. You enjoy keeping documents, schedules and financial records in order. You are comfortable following up with people and making sure important tasks do not get forgotten.

This role would be a good fit for someone looking to develop their administrative, bookkeeping, payroll and business-management experience within a growing renovation company.

What We Offer

• Competitive compensation based on experience.
• Consistent weekday schedule.
• Supportive, family-owned working environment.
• Training on the company’s systems and procedures.
• Exposure to several areas of business administration and construction operations.
• Opportunity to take on additional responsibilities as experience is gained.
• Possibility for the position to develop into a long-term role.

Pay: $18.00-$29.00 per hour

Expected hours: 33.0 – 40.0 per week

Benefits:

• Casual dress
• Flexible schedule
• Paid time off

Experience:

• Administrative: 1 year (preferred)

Work Location: Hybrid remote in Montréal, QC (Montréal)