Office Admin/Bookkeeper

El Gaucho Hospitality; Arnprior; On-site; CAD 26,000 - 30,000; Part time

Job summary

El Gaucho Hospitality in Arnprior, Ontario is seeking a part-time Bookkeeper / Office Administrator to support financial and administrative operations. This contract role offers 20-24 hours weekly with the potential to become permanent.

You will manage day-to-day bookkeeping in QuickBooks Online, handle payables and receivables, payroll processing, and basic financial reporting while maintaining confidential records.

Qualifications

• 2+ years of bookkeeping and/or accounting experience.
• Strong QuickBooks Online experience – required.
• Experience processing payroll using QuickBooks Online.
• Solid understanding of accounts payable, accounts receivable, invoicing, and reconciliations.

Responsibilities

• Manage day-to-day bookkeeping using QuickBooks Online (QBO).
• Manage accounts payable and accounts receivable, including invoicing, payments, and collections.
• Process and reconcile bank and credit card accounts.
• Enter and maintain accurate financial transactions, expenses, and receipts.
• Process payroll through QuickBooks Online, including maintaining employee records and tracking hours and vacation.
• Assist with payroll remittances and year-end requirements.
• Monitor outstanding customer accounts and follow up on overdue invoices.
• Assist with month-end and year-end bookkeeping and reporting.
• Maintain accurate and organized financial and company records.
• Prepare basic financial reports and information for management.
• Communicate professionally with customers, suppliers, and employees regarding financial and administrative matters.
• Provide general office and administrative support to management and field staff.
• Assist with job and project administration, documentation, and filing.
• Use Microsoft Office/365, including Excel, Word, and Outlook.
• Identify opportunities to improve bookkeeping and administrative processes.
• Perform other related duties as required.

Skills

Attention to detail

Organizational skills

Time-management

Communication

Independent work

Confidentiality

Education

Bookkeeping, accounting, or business administration education

Tools

QuickBooks Online

Microsoft Office 365

Job description

Bookkeeper / Office Administrator

We are seeking an experienced and detail-oriented Bookkeeper / Office Administrator to support the financial and administrative operations of our commercial electrical contracting business. This position is well suited to an organized, self-motivated professional who is comfortable working independently and managing a variety of accounting and office responsibilities.

This is an up to 1-year contract position with the possibility of becoming permanent.

Key Responsibilities

• Manage day-to-day bookkeeping using QuickBooks Online (QBO)
• Manage accounts payable and accounts receivable, including invoicing, payments, and collections
• Process and reconcile bank and credit card accounts
• Enter and maintain accurate financial transactions, expenses, and receipts
• Process payroll through QuickBooks Online, including maintaining employee records and tracking hours and vacation
• Assist with payroll remittances and year-end requirements
• Monitor outstanding customer accounts and follow up on overdue invoices
• Assist with month-end and year-end bookkeeping and reporting
• Maintain accurate and organized financial and company records
• Prepare basic financial reports and information for management
• Communicate professionally with customers, suppliers, and employees regarding financial and administrative matters
• Provide general office and administrative support to management and field staff
• Assist with job and project administration, documentation, and filing
• Use Microsoft Office/365, including Excel, Word, and Outlook
• Identify opportunities to improve bookkeeping and administrative processes
• Perform other related duties as required

Qualifications & Requirements

• 2+ years of bookkeeping and/or accounting experience
• Strong QuickBooks Online experience – required
• Experience processing payroll using QuickBooks Online
• Solid understanding of accounts payable, accounts receivable, invoicing, and reconciliations
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Ability to work independently, prioritize tasks, and meet deadlines
• Proficiency with Microsoft Office/365, particularly Excel, Word, and Outlook
• Strong communication and interpersonal skills
• Professional, reliable, and able to maintain confidentiality
• Bookkeeping, accounting, or business administration education is an asset

Experience in construction, electrical contracting, or another trades-based business is considered an asset.

Position Details

Employment Type: Contract – up to 1 year, with possibility of permanent

Hours: Part-time 20-24hrs/week $19.00 to $22.00/ HR

Location: In person – Arnprior Ontario

Software: QuickBooks Online and Microsoft Office/365