Administrative Assistant

Safeline group of Companies; Vaughan; On-site; CAD 36,000 - 44,000; Full time

Benefits offered by this job

Competitive salary

Growth opportunities

Collaborative environment

Professional development

Meaningful work

Job summary

Safeline Group of Companies is seeking an Administrative Assistant to ensure smooth office operations and support multiple departments. The role involves creating construction proposals, reviewing purchase orders, and handling client communications.

The ideal candidate has 2-5 years in administrative work within the construction sector, familiarity with project estimation and billing practices, and strong organization and MS Office skills.

Qualifications

• 2-5 years of experience in an administrative role supporting a construction company, builder or trade.
• Experience with construction project estimation.
• Experience with client/builder relations.
• Knowledge of construction billing practices (i.e. progress draws etc.)

Responsibilities

• Create and submit construction proposals and tenders
• Agreement/ Purchase Order review, including accompanying start up/ongoing documents
• Correspondence with clients related to submitted proposals, agreements in place and retrieval of purchase orders
• Provide administrative support to the management team and other departments as needed
• Manage calendars, schedule appointments, and coordinate meetings and conferences
• Prepare and distribute correspondence, memos, and reports
• Handle incoming and outgoing mail and packages
• Maintain electronic and paper filing systems, ensuring all documents are properly organized and easily accessible
• Answer and direct phone calls, taking messages when necessary
• Greet and assist visitors, ensuring they have a positive experience
• Assist with special projects and events as assigned

Skills

Administrative support

Construction industry knowledge

Organization

Communication

MS Office

Tools

MS Office Suite

Job description

About the Company:

Safeline Group of Companies is a leading organization in Ontario, specializing in comprehensive safety solutions and provides services to the construction industry, including but not limited to labour, floor leveling, multi-stage cleaning, site safety inspections and safety training . With more than 17 years of experience, we partner with businesses across sectors and collaborate closely with builders, trades, contractors, and project managers to ensure the well-being of workers and the seamless execution of construction projects.

Job Summary:

We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our office and providing support to various departments.

Key Responsibilities (Not Limited To):

• Create and submit construction proposals and tenders
• Agreement/ Purchase Order review, including accompanying start up/ongoing documents
• Correspondence with clients related to submitted proposals, agreements in place and retrieval of purchase orders
• Provide administrative support to the management team and other departments as needed
• Manage calendars, schedule appointments, and coordinate meetings and conferences
• Prepare and distribute correspondence, memos, and reports
• Handle incoming and outgoing mail and packages
• Maintain electronic and paper filing systems, ensuring all documents are properly organized and easily accessible
• Answer and direct phone calls, taking messages when necessary
• Greet and assist visitors, ensuring they have a positive experience
• Assist with special projects and events as assigned

Qualifications:

• 2-5 years of experience in an administrative role supporting a construction company, builder or trade
• Experience with construction project estimation
• Experience with client/builder relations
• Knowledge of construction billing practices (i.e. progress draws etc.)
• General knowledge of construction scope of work
• Strong organizational skills with the ability to prioritize tasks and manage time effectively
• Excellent written and verbal communication skills, with attention to detail
• Proficient in using computer software and applications, including MS Office Suite
• Ability to work independently and as part of a team, demonstrating a proactive and positive attitude
• Must have a vehicle and G driver's license

What Safeline Group Offers:

• Competitive salary and benefits package
• Opportunity for growth and advancement within the company
• Collaborative and supportive work environment
• Professional development opportunities
• Meaningful and rewarding work that contributes to the safety and well-being of others

Safeline Group of Companies is an equal opportunity employer, and we are committed to fostering a diverse and inclusive workplace. If you require accommodation throughout the recruitment and selection process, we will work with you to meet your needs..

Job Types: Full-time, Permanent

Pay: From $40,000.00 per year

Benefits:

• Company events
• Extended health care
• Paid time off

Work Location: In person