Administrator, Post Collection Recycling Operations

Circular Materials; Toronto; Remote; CAD 80,000 - 100,000; Full time

Job summary

A national not-for-profit organization seeks an Administrator for Post Collection Operations in Toronto, Ontario. The role involves optimizing daily operations, managing documentation, scheduling, and supporting team initiatives. Candidates should have a Bachelor’s degree, 3+ years' experience in operational efficiency, and strong organizational skills. The position is fully remote, requiring flexibility across time zones. Join us in promoting a circular economy and supporting effective recycling programs across Canada.

Qualifications

• 3+ years’ experience in process improvement or operational efficiency capacity.
• Knowledge of waste management, materials management and/or logistics is an asset.

Responsibilities

• Work with key stakeholders to provide support to the completion of tasks.
• Support scheduling of meetings and associated administration.
• Oversee and update Project Management timelines using Jira.

Skills

Excellent organizational skills

Analytical skills

Problem solving skills

Proficient in Microsoft 365

Strong communication skills

Detail-oriented

Education

Bachelor’s degree or College Diploma in business administration

Tools

Microsoft 365 applications

Jira

SharePoint

Job description

OVERVIEW

The Administrator, Post Collection Operations role will be responsible for optimizing the daily activities within the operations team to attain effectiveness and efficiency. This includes but is not limited to assisting with managing operational email boxes, documentation, scheduling, supporting presentations and meetings.

RESPONSIBILITIES

• Work with key stakeholders to provide support to the completion of tasks and activities that drive day-to-day operations.
• Attend meetings and document minutes and action items; follow up and close out all actions.
• Support scheduling of meetings and associated administration.
• Oversee, communicate and update Project Management timelines, using Jira, with the Post Collection Operations Team to ensure projects are delivered on time.
• Identify best practices across operations to gain a more streamlined approach to the completion of day-to-day activities that drive operations.
• Enhance coordination between various departments to enhance efficiency and ensure optimal work production in the organization.
• Give recommendations, suggestions, and ideas that can be implemented to transform and improve operations within the organization.
• Manage files, informational resources, and databases on SharePoint for various Supply Chain Operations team activities and projects.
• Coordinate document management for the team, liaising with other teams (National, Procurement, PMO, etc.) on document and folder management as required.
• Ensure training materials are documented and available to support new staff onboarding within Operations.
• Data review, analysis, and consolidation.
• Perform miscellaneous job-related duties as assigned.
• Provide support to other teams within department as assigned.
• Research industry related content as assigned.

QUALIFICATIONS

Education

• Bachelor’s degree or College Diploma in business administration preferred.

Experience

• 3+ years’ experience in process improvement or operational efficiency capacity.
• Knowledge of waste management, materials management and/or logistics is an asset.

Knowledge/Competencies/Skills

• Excellent organizational skills, time management skills and the ability to pivot to ever-changing priorities.
• Analytical, conceptual, problem solving and research skills to manage multiple initiatives and tasks of varying complexity, in accordance with deadlines and shifting priorities.
• Proficient in Microsoft 365 applications including Visio, SharePoint, Teams, Excel, PowerPoint and Jira.
• Ability to work under pressure with minimal supervision.
• Detail-oriented with strong communication skills, both oral and written.
• Experience working in a complex, multifaceted environment with several stakeholders.
• Excellent attention to detail, analytical, problem solving, planning, and execution skills.
• Effective communication skills that build relationships at all levels in the CM organizational structure.

WORKING CONDITIONS

• All CM employees work 40 hours per week, remotely from a home office environment.
• Flexibility is required to provide for working across multiple Canadian time zones and extended working hours to meet deadlines.
• Remote working environment with the ability to travel as needed.

ABOUT CIRCULAR MATERIALS

Circular Materials is a national not-for-profit producer responsibility organization (PRO) that supports producers in meeting their extended producer responsibility (EPR) obligations across Canada. Created by producers for producers, Circular Materials develops, implements, and supports effective and efficient recycling programs to advance innovation, deliver improved environmental outcomes and drive value across the recycling supply chain. Our full-service offerings include collection, management, promotion and education, and reporting.

Together, we are advancing the circular economy where materials are collected, recycled, and can be returned to producers for use as recycled content in new products and packaging. As we develop enhanced recycling systems across Canada, we work to ensure more materials are looped into the circular economy, benefiting both people and the environment.

Learn more at circularmaterials.ca.

Circular Materials is an equal opportunity employer, seeking team members with a diversity of thought, skills, experiences, culture, and ethnicity to help us achieve our purpose of accelerating a circular economy for people and the planet. As a national organization operating across Canada, our goal is to build a workforce that reflects the diversity of the many provinces and territories where we do business.

Our inclusive hiring practices aim to foster a culture where all employees feel a strong sense of belonging. We are proud of our recent diversity survey results which showed that:

• 51% of Circular Materials employees identify as women.
• 53% of Circular Materials employees identify as visible minorities.
• 97% of employees believe Circular Materials fosters a strong sense of belonging for employees of all backgrounds.
• 95% of employees recommend Circular Materials as an inclusive workplace.

We welcome applications from candidates of all backgrounds, including women, Indigenous Peoples (First Nations, Inuit, and Métis), persons with disabilities, racialized individuals, and members of the 2SLGBTQIA+ community. As part of our commitment to reconciliation, Circular Materials is working to advance Indigenous representation and partnerships within our organization and across our programs. We acknowledge that Circular Materials operates on the traditional territories of diverse Indigenous Nations, and we recognize the importance of respecting Indigenous rights, governance, and contributions in the workplace and beyond.

Circular Materials supports reasonable requests for accommodation in accordance with all applicable provincial accessibility standards. Requests for accommodation will be provided by Circular Materials through the recruitment and/or assessment processes, upon contacting [e-mail]. This email is only used for accommodation requests.

We thank all applicants for their interest. However, only those under consideration will be contacted.