Administrative Support IV

Alberta Health Services; City of Leduc; Sur place; CAD 39 000 - 48 000; Plein temps

Résumé du poste

Alberta Health Services is seeking an Administrative Support IV at Leduc Community Hospital to act as a liaison with Staffing Services Centre. You will manage scheduling changes, update ESP, and communicate shifts within urgent windows.

You will also support timekeeping, payroll data entry, vacation coordination, and routine office duties. Strong organizational skills and reliability are essential, with the ability to adapt to interruptions.

Qualifications

• Knowledge of scheduling processes and ability to prioritize shifts.
• Strong communication and interpersonal skills.
• Proven reliability and ability to work in a fast-paced environment.

Responsabilités

• Coordinate scheduling between Leduc Community Hospital and Staffing Services Centre.
• Review shifts, vacancies, and leave reports weekly with managers.
• Enter payroll data and produce scheduling reports.

Connaissances

Scheduling

Communication

Teamwork

Formation

Some post-secondary education

Outils

Microsoft Outlook

Microsoft Word

Microsoft Excel

Description du poste

Your Opportunity

The Administrative Support IV serves as a liaison between LCH and the Staffing Services Centre. The Administrative Support Liaison will work collaboratively with the Staffing Service Center to update the Environment for Scheduling Personnel (ESP) with any schedule changes and inform the other party as per established ESP timelines. The Liaison is responsible for communicating any staffing changes requiring adding or removing shifts from the console within the immediate needs window. The Liaison will meet weekly with the Managers and Staffing Services Center to review outstanding shifts, hot spots, assignments, vacancies, and leave reports. The Liaison is responsible for timekeeping tasks including the review of timecards, flowsheet, and entry of bank payouts in timecards. The Liaison will also assist the Managers with the coordination of vacation requests and mutual agreements as well as assisting with communication to staff. Strong communication and interpersonal skills are required. Courteous and pleasant telephone manners and proven organizational skills with the ability to prioritize work with minimal supervision required. Proven reliability and dependability required and the ability to work as a team in a fast-paced environment while adapting to frequent interruptions and shifting priorities. Responsibilities may also include helping with office duties such as laminating, preparing educational packages, answering phones, and faxing as needed.

Description

As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

Classification and Details

Classification: Administrative Support IV Union: AUPE GSS Unit and Program: Community Hospital Primary Location: Leduc Community Hospital Location Details: As Per Location Multi-Site: Not Applicable FTE: 1.00 Posting End Date: 20-OCT-2026 Temporary Employee Class: Temp F/T Benefits Date Available: 30-OCT-2026 Temporary End Date: 30-APR-2027 Hours per Shift: 7.75 Length of Shift in weeks: 4 Shifts per cycle: 20 Shift Pattern: Days, Evenings, Nights, Weekends Days Off: As Per Rotation Minimum Salary: $28.49 Maximum Salary: $34.62 Vehicle Requirement: Not Applicable

Required Qualifications

• Some post-secondary education.

Additional Required Qualifications

• Knowledge and operation of Microsoft Outlook, Word, and Excel. 1 year scheduling experience. Key responsibilities will include filling pre-booked and immediate shifts that result from staff vacation, leave of absence, illness and education leave; anticipating staffing needs and informing managers of shifts that require further attention; entering data for payroll; providing scheduling reports; detailing records and compiling/providing statistical information.

Preferred Qualifications

• Timekeeping/payroll experience. Knowledge of applicable collective agreements and pay codes. Experience working in a unionized, health care and/or 24/7 environment. Experience with AHS scheduling software WFM. Current experience working in an AHS centralized Staffing Service Center.