Administrative Support III - Public Health Programs

Primary Care Alberta; Edmonton; On-site; CAD 35,000 - 43,000; Full time

Job summary

Edmonton Public Health is seeking an Administrative Support III to provide onsite administrative support to a diverse team of health professionals. Responsibilities include coordinating appointments, updating documents, preparing reports, records management, and data entry.

Requirements include Grade 12, 2 years in a medical office, proficiency with Connect Care and MS Office, and strong communication skills. The role involves lifting >30lbs and a variable shift pattern at Northgate Centre.

Qualifications

• Completion of Grade 12 or equivalent.
• Two years’ experience within the last 3 years in a Medical Office setting is required.
• Proficiency with Connect Care is required.
• Proficiency in MS Office (Word, Excel, Outlook) is required.
• Fluency with virtual platforms (MS Teams) is required.
• Ability to draft/edit/minutes and agendas with proofreading accuracy.
• Ability to analyze data with attention to detail.
• Must be able to lift >30lbs.

Responsibilities

• Coordinate appointments, classes, orientations and meetings.
• Update business documents and prepare statistical reports.
• Manage records and supply/resource inventory.
• Data entry and data collation; liaise with internal/external partners.
• Provide mailroom support and other general office duties as required.

Skills

Medical Office Experience

Connect Care

MS Office (Word, Excel, Outlook)

MS Teams / Virtual Platforms

Data Analysis

Document Drafting / Proofreading

Oral & Written Communication

Education

Grade 12 or equivalent

Post-secondary Medical Office Assistant education (asset)

Tools

Connect Care

MS Office

RedCap

Oracle

Job description

Administrative Support III - Public Health Programs

If you enjoy working onsite in a fast-paced environment, providing general administrative support to a diverse team of health professionals, this position will be of interest to you.Some of the key responsibilities of the Public Health Programs Administrative Support III include but are not limited to:Coordinating appointments, classes, orientations and meetings.Updating business related documents.Preparing statistical reports.Records management.Supply/resource inventory and ordering.Data entry and collation of data.Liaising with internal and external partners.Mailroom support and other general office duties as required.

Description:

As an Administrative Support III, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

• Classification: Administrative Support III
• Union: AUPE GSS
• Unit and Program: Edmonton Public Health
• Primary Location: Northgate Centre
• Multi-Site: Not Applicable
• FTE: 1.00
• Posting End Date: 14-OCT-2026
• Temporary Employee Class: Temp F/T Benefits
• Date Available: 02-NOV-2026
• Temporary End Date: 04-JAN-2028
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Days Off: As Per Rotation
• Minimum Salary: $25.72
• Maximum Salary: $31.25
• Vehicle Requirement: Not Applicable

• Classification: Administrative Support III
• Union: AUPE GSS
• Unit and Program: Edmonton Public Health
• Primary Location: Northgate Centre
• Location Details: As Per Location
• Multi-Site: Not Applicable
• FTE: 1.00
• Posting End Date: 14-OCT-2026
• Temporary Employee Class: Temp F/T Benefits
• Date Available: 02-NOV-2026
• Temporary End Date: 04-JAN-2028
• Hours per Shift: 7.75
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days, Evenings, Weekends
• Days Off: As Per Rotation
• Minimum Salary: $25.72
• Maximum Salary: $31.25
• Vehicle Requirement: Not Applicable

Required Qualifications:

Completion of Grade 12 or equivalent.

Additional Required Qualifications:

Two years’ experience within the last 3 years in a Medical Office setting is required.Proficiency with Connect Care is required.Proficiency in MS Office (Word, Excel, Outlook) is required.Fluency with virtual platforms (i.e. MS Teams) is required.Must have the ability to accurately draft, edit and proofread various documents, including agendas and minutes.Must have the ability to analyze data with attention to detail.Ability to sit for long periods of time is required.Ability to sustain repetitive motions in data entry is required.Ability to lift >30lbs is required.Strong oral/written communication skills are required.Strong organizational skills are required.Exceptional interpersonal and customer service skills are required.Note: Shortlisted candidates will be invited for a two-part computer based skills assessment test. Only those who successfully pass the skills assessment test with a passing mark of 80% on each part will be contacted for an interview.

Preferred Qualifications:

Post secondary Medical Office Assistant education is an asset.Experience within Edmonton Public Health is preferred.Proficiency with RedCap is and asset.Experience with Oracle is an asset.

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Edmonton Zone PCA, Edmonton, Northgate Centre