Staff Scheduler - Main User

Winnipeg Regional Health Authority (WRHA); Winnipeg; On-site; CAD 23,000 - 27,000; Full time

Job summary

Shared Health is seeking a Scheduling Clerk to ensure adequate staffing levels at Health Sciences Centre, Winnipeg. The role involves payroll processing, rotation planning, and clear communication with staff to cover shifts and absences.

The ideal candidate has at least one year of scheduling experience, strong typing (45 wpm), and solid MS Office skills. An emphasis on accuracy, teamwork, and knowledge of SAP/ESP systems will help drive smooth operations in a high-volume setting.

Qualifications

• High school education is required.
• Completion of a recognized secretarial training program or equivalent is required.
• Typing 45 wpm is required; proficiency in Microsoft Word, Excel, and Access is required.
• Excellent interpersonal and communication skills are required.
• Indigenous language competency or knowledge is preferred.

Responsibilities

• Maintain staffing and payroll processes in ESP/SAP; assign staff to rotations.
• Call staff to cover unmet baselines, short-term absences, and workload.
• Offer additional shifts per collective agreements.
• Ensure data integrity in ESP/SAP and related systems; report discrepancies.
• Prioritize workload and generate reports; prepare correspondence and documents.

Skills

Microsoft Office

Typing 45 wpm

English communication

Indigenous language (preference)

Education

High school diploma

Secretarial training

Tools

ESP

SAP

Job description

Requisition ID: 412390

Position Number: 20043527

Posting End Date: October 16, 2026

City: Winnipeg

Employer: Shared Health

Site: Health Sciences Centre

Department / Unit: Central Staffing Office

Job Stream: Non-Clinical

Union: CUPE

Anticipated Start Date - End Date: 10/09/2026 - Indefinite

Reason for Term: Other Leave

FTE: 1.00

Anticipated Shift: Days

Work Arrangement: In Person

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Salary: $23.388, $24.064, $24.757, $25.473, $26.209, $26.967

Shared Health leads the planning and coordinates the integration of patient‑centered clinical and preventive health services across Manitoba. The organization also delivers some province‑wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

Under the general direction of the Manager or Designate, the incumbent is responsible for ensuring that adequate staffing levels are maintained for the units as designated in addition, provides efficient clerical support as assigned.

Duties Include

• Maintaining staffing and payroll processes utilizing ESP/SAP. This includes assigning staff to new rotations/schedules under the direction of the Manager.
• Placing calls to staff as required to cover unmet baseline requirements, short‑term absences and workload.
• Placing calls to staff and offering additional shifts in accordance with applicable Collective Agreements.
• Ensuring data integrity and accuracy in ESP/SAP and in all other aspects relating to staffing and alerts Manager of any discrepancies.
• Prioritizing workload.
• Following Contingency guidelines utilizing a manual staffing and payroll system, when required.
• Generating reports and typing a variety of correspondence, policies and using appropriate PC applications such as word processing, database, and spreadsheets.

Experience

• One-year previous staff scheduling experience required.

Education (Degree/Diploma/Certificate)

• Complete high school education, Manitoba standards, required.
• Successful completion of a recognized secretarial training program or equivalent combination of education and experience as recognized by the Centre, required.

Certification/Licensure/Registration

Not Applicable

Qualifications And Skills

• Typing 45 wpm required.
• Demonstrated proficiency in the use of Microsoft Office (Word, Excel and Access) required.
• Medical terminology preferred.
• Excellent interpersonal and communication skills required.
• Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
• Must understand and communicate effectively in English, verbally and in writing.
• Knowledge of Environment for Scheduling Personnel (ESP), SAP or other service-based staff scheduling systems required.

Physical Requirements

• Use of VDT.
• Work under stressful conditions in a high volume, high traffic environment.

This Indefinite Term may expire subject to one (1) weeks’ notice.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self‑identify as being of Indigenous descent in their cover letter/application.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.