Administrative secretary

Kibbi; Grimsby; On-site; CAD 42,000 - 52,000; Full time

Benefits offered by this job

Dental plan

Health care plan

Vision care benefits

Job summary

Kibbi is seeking an on-site Administrative Assistant in Grimsby, Canada. You will handle mail distribution, phone calls, electronic inquiries, and filing, while supporting daily office operations.

The role emphasizes strong communication, organization, and attention to detail. High school graduation is required; knowledge of MS Office and basic bookkeeping are assets. On-site work with potential for growth within a collaborative team.

Qualifications

• Secondary school graduation required.
• Experience in office administration is an asset.
• Proficiency with MS Office and basic bookkeeping is preferred.

Responsibilities

• Open and distribute mail and other materials.
• Answer telephone and relay telephone calls and messages.
• Answer electronic enquiries.
• Order office supplies and maintain inventory.
• Greet people and direct them to contacts or service areas.
• Set up and maintain manual and computerized information filing systems.
• Type and proofread correspondence, forms and other documents.
• Perform data entry.
• Perform basic bookkeeping tasks.

Skills

Excellent oral communication

Excellent written communication

Attention to detail

Organized

Team player

Accurate

Client focus

Reliability

Time management

Accountability

Dependability

Quick learner

Education

Secondary school graduation certificate

Tools

MS Excel

MS Outlook

MS Word

Quick Books

Electronic mail

Job description

OVERVIEW

LANGUAGES

English

EDUCATION

• Secondary (high) school graduation certificate

EXPERIENCE

Experience an asset

ON SITE

Work must be completed at the physical location. There is no option to work remotely.

WORK SETTING

• Industrial facility or establishment
• Manufacture

RESPONSIBILITIES

TASKS

• Open and distribute mail and other materials
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Perform basic bookkeeping tasks

COMPUTER AND TECHNOLOGY KNOWLEDGE

• MS Excel
• MS Outlook
• MS Word
• Quick Books
• Electronic mail

AREA OF SPECIALIZATION

• Correspondence
• Reports and records
• Invoices
• Charts, tables, graphs and diagrams
• Accounting

ADDITIONAL INFORMATION

TRANSPORTATION/TRAVEL INFORMATION

• Own transportation
• Own vehicle
• Valid driver's licence
• Public transportation is not available

WORK CONDITIONS AND PHYSICAL CAPABILITIES

• Ability to work independently
• Work under pressure
• Attention to detail
• Work with minimal supervision

PERSONAL SUITABILITY

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Accountability
• Dependability
• Quick learner

BENEFITS

HEALTH BENEFITS

• Dental plan
• Health care plan
• Vision care benefits