Administrative assistant

Kibbi; Quebec; On-site; CAD 52,000 - 66,000; Full time

Benefits offered by this job

Disability benefits

Health care plan

Group insurance

Life insurance

Training paid by employer

Paid time off

Team building

Parking

Travel insurance

Job summary

Kibbi recherche un(e) administrateur(trice) RH permanent pour coordonner les activités RH et assurer le bon fonctionnement quotidien du département. Vous organiserez des réunions, gérerez le flux d'informations et veillerez à la cohérence des procédures internes.

Votre rôle impliquera l’évaluation des opérations, la supervision du budget et la formation du personnel. Le poste offre stabilité, travail en équipe et opportunités de développement professionnel au sein de Kibbi.

Qualifications

• Diplôme collégial ou expérience équivalente requise.

Responsibilities

• Organiser et coordonner des séminaires, conférences, etc.

Skills

Communication orale excellente

Communication écrite

Organisation

Gestion du temps

Travail en équipe

Rigueur

Education

College/CEGEP

Expérience équivalente

Job description

Durée de l'emploi: Permanent

Langue de travail: Français

Heures de travail: 30 hours per week

Education:

Expérience:

EDUCATION

• College/CEGEP
• or equivalent experience

TASKS

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the activities of the HR department in order to ensure they meet the organization's goals
• Coordinate the flow of information within the team
• Evaluate daily operations
• Motivate staff
• Open and distribute mail and other materials
• Plan and control budget and expenditures
• Plan and organize daily operations
• Train staff
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Oversee the analysis of employee data and information
• Answer electronic enquiries
• Compile data, statistics and other information
• Oversee the preparation of reports
• Advise senior management
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Perform data entry
• Provide customer service
• Work with the marketing department to understand and communicate marketing messages to the field
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support

AREA OF SPECIALIZATION

• Correspondence
• Reports and records
• Contracts
• Statistics
• Financial statements
• Invoices
• Manuscripts, publications or theses
• Charts, tables, graphs and diagrams
• Accounting
• Payroll services

WORK CONDITIONS AND PHYSICAL CAPABILITIES

• Ability to work independently
• Tight deadlines
• Attention to detail
• Large workload
• Work with minimal supervision

PERSONAL SUITABILITY

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Due diligence
• Quick learner

EXPERIENCE

• 3 years to less than 5 years

EMPLOYMENT TERMS OPTIONS

• Morning
• Day

HEALTH BENEFITS

• Disability benefits
• Health care plan

FINANCIAL BENEFITS

• Group insurance benefits
• Life insurance

OTHER BENEFITS

• Learning/training paid by employer
• Paid time off (volunteering or personal days)
• Team building opportunities
• Parking available
• Travel insurance