Office administrator

Kibbi; Toronto; On-site; CAD 42,000 - 52,000; Full time

Job summary

Kibbi is seeking an administrative supervisor to manage office procedures, coordinate staff, and oversee payroll and budgets in a fast-paced environment.

The role requires strong organizational and communication skills, with experience in handling records requests under privacy legislation and coordinating facilities and services at the Toronto location.

Qualifications

• Secondary school graduation required.
• Strong written communication and interpersonal skills are essential.
• Ability to work in a fast-paced environment and meet deadlines.

Responsibilities

• Implement new administrative procedures.
• Review and evaluate new administrative procedures.
• Delegate work to office support staff.
• Establish work priorities and ensure procedures are followed and deadlines are met.
• Administer policies and procedures related to release of records under information access and privacy laws.
• Coordinate office services and facilities.
• Assist in preparing operating budget and maintain inventory and budget controls.
• Assemble data and prepare reports, manuals and correspondence.
• Perform data entry and train staff.
• Oversee and coordinate office administrative procedures.
• Commission systems and components; monitor and evaluate.
• Oversee payroll administration and plan budget/expenditures.

Skills

Excellent written communication

Efficient interpersonal skills

Organized

Time management

Ability to multitask

Attention to detail

Education

Secondary (high) school graduation certificate

Job description

OVERVIEW

LANGUAGES

English

EDUCATION

• Secondary (high) school graduation certificate

EXPERIENCE

1 to less than 7 months

ON SITE

Work must be completed at the physical location. There is no option to work remotely.

RESPONSIBILITIES

TASKS

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Train staff
• Oversee and co-ordinate office administrative procedures
• Commission systems and components
• Monitor and evaluate
• Oversee payroll administration
• Plan and control budget and expenditures

SUPERVISION

• 1 to 2 people

TRANSPORTATION/TRAVEL INFORMATION

• Own transportation
• Public transportation is available

WORK CONDITIONS AND PHYSICAL CAPABILITIES

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

PERSONAL SUITABILITY

• Efficient interpersonal skills
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Integrity
• Team player