administrative manager

EcoStar Insulation; Toronto; On-site; CAD 500,000 - 1,500,000; Full time

Job summary

EcoStar Insulation in Ontario seeks an experienced administrative and operations coordinator to oversee daily administrative services in a construction setting. This on-site role requires coordinating budgets, staff training, and cross-functional collaboration.

Ideal candidates have 1–2 years of relevant experience, a College/CEGEP education, and strong MS Office/Google Drive skills. The position involves supervising 3–4 staff and managing multifaceted office operations on site.

Qualifications

• 1–2 years of relevant experience in project/administrative management.
• College/CEGEP diploma required.
• On-site work in a construction environment.
• Experience handling budgets and large workloads.
• Proficiency with MS Office and Google Drive.

Responsibilities

• Coordinate administrative services across departments.
• Evaluate the operations of a department providing administrative services.
• Manage the operations of a department providing several administrative services.
• Collect and record administrative and service fees.
• Assist in preparing annual budgets.
• Plan, organize, direct, control and evaluate daily operations.
• Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services.
• Hire and train staff or arrange for training.
• Interview, hire and provide training for staff.
• Plan, administer and control budgets for client projects, contracts, equipment and supplies.
• Manage knowledge.
• Assist in the planning and execution of financial statement audits.
• Manage events.
• Organize and maintain inventory.
• Supervise office and volunteer staff.

Skills

Attention to detail

Efficient interpersonal skills

Excellent oral communication

Flexibility

Project management

Education

College/CEGEP

Tools

MS Office

MS Excel

MS PowerPoint

MS Word

MS Windows

Google Drive

Electronic mail

Job description

Overview

Languages

English

Education

• College/CEGEP

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Construction

Budgetary responsibility

• $500,001 - $1,500,000

Responsibilities

Tasks

• Co-ordinate administrative services
• Evaluate the operations of a department providing administrative services
• Manage the operations of a department providing several administrative services
• Collect and record administrative and service fees
• Assist in preparing annual budgets
• Plan, organize, direct, control and evaluate daily operations
• Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services
• Hire and train or arrange for training of staff
• Interview, hire and provide training for staff
• Plan, administer and control budgets for client projects, contracts, equipment and supplies
• Manage knowledge
• Assist in the planning and execution of financial statement audits
• Manage events
• Organize and maintain inventory
• Supervise office and volunteer staff

Supervision

• 3-4 people

Experience and specialization

Computer and technology knowledge

• MS Office
• MS Excel
• MS PowerPoint
• MS Word
• MS Windows
• Google Drive
• Electronic mail

Area of specialization

• Project management

Additional information

Transportation/travel information

• Public transportation is available

Work conditions and physical capabilities

• Fast-paced environment
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Accurate
• Efficient interpersonal skills
• Excellent oral communication
• Flexibility