Administrative assistant - office

J-M BOY MOBILE MECHANIC CORP.; Calgary; On-site; CAD 75,000 - 110,000; Full time

Job summary

J-M BOY MOBILE MECHANIC CORP. in Calgary is seeking an HR/Operations Coordinator to lead the HR function in a specialty shop setting. You will supervise a small team, coordinate staff training, and ensure compliance with labor laws while supporting daily operations.

The role involves planning budgets, developing policies, coordinating recruitment, and advising management on workforce improvements to meet organizational goals.

Qualifications

• Experience coordinating HR functions in a mid-size organization.
• Ability to implement policies and procedures.
• Strong communication and stakeholder management.

Responsibilities

• Arrange staff seminars and training sessions.
• Coordinate recruitment and staffing actions.
• Direct and control daily operations.
• Oversee payroll administration.
• Prepare minutes of meetings and reports.
• Advise senior management on HR issues.

Skills

Staff supervision

Budgeting

Recruitment and hiring

Policy development

Employee relations

Education

College diploma in HR or related field

Job description

OVERVIEW

LANGUAGES

English

EDUCATION

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

EXPERIENCE

1 year to less than 2 years

ON SITE

Work must be completed at the physical location. There is no option to work remotely.

WORK SETTING

Specialty shop

BUDGETARY RESPONSIBILITY

• $100,001 - $500,000

RESPONSIBILITIES

• Arrange and co-ordinate seminars, conferences, etc.
• Assist with staff consultation and grievance procedures
• Coordinate the activities of the HR department in order to ensure they meet the organization’s goals
• Coordinate the flow of information within the team
• Direct and control daily operations
• Direct staff
• Evaluate daily operations
• Motivate staff
• Open and distribute mail and other materials
• Plan and control budget and expenditures
• Plan and organize daily operations
• Review HR projects to assure compliance with laws and regulations
• Supervise other workers
• Train staff
• Establish and implement policies and procedures
• Train other workers
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Oversee the classification and rating of occupations
• Plan, develop and implement recruitment strategies
• Schedule and confirm appointments
• Manage contracts
• Manage training and development strategies
• Answer telephone and relay telephone calls and messages
• Oversee the analysis of employee data and information
• Answer electronic enquiries
• Oversee development of communication strategies
• Compile data, statistics and other information
• Oversee the preparation of reports
• Advise senior management
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Liaise with management, union officials and HR consultants
• Negotiate collective agreements on behalf of employers or workers
• Organize staff consultation and grievance procedures
• Oversee payroll administration
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Perform data entry
• Provide customer service
• Work with the marketing department to understand and communicate marketing messages to the field
• Recruit and hire workers and carry out related staffing actions
• Recruit and hire staff
• Maintain and manage digital database
• Coaching
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support
• Conduct performance reviewsEvaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
• Supervise office and volunteer staff

SUPERVISION

3-4 people