operations officer - administration

Hercules Moving Company INC; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

Hercules Moving Company INC in Toronto, Ontario is seeking an experienced office administrator to coordinate administrative procedures, manage records requests, and oversee payroll and office services. The role requires 3–5 years of experience and on-site work at our physical location in Canada.

The position demands proficiency with ERP software and the Microsoft Office suite, including MS Excel, Word and Project, plus strong English communication skills.

Qualifications

• 3–5 years of experience in administrative or office management
• On-site work at a physical location in Canada
• Proficiency with ERP systems and Microsoft Office suite
• Experience with payroll administration and records processing
• Strong written and verbal communication in English

Responsibilities

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Coordinate and plan office services (accommodation, relocation, equipment, supplies, forms, asset disposal, parking, maintenance, security)
• Assist in operating budget preparation and inventory controls
• Assemble data and prepare reports, manuals and correspondence
• Perform data entry
• Train staff
• Oversee and coordinate office administrative procedures
• Resolve conflict situations
• Oversee payroll administration

Education

Secondary (high) school graduation certificate

Tools

Electronic scheduler

ERP software

MS Project

Quick Books

Spreadsheet

Accounting software

Human resources software

MS Excel

MS Office

MS Word

Job description

• Secondary (high) school graduation certificate

Overview

Languages

English

Education

• Secondary (high) school graduation certificate

Experience

3 years to less than 5 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Private sector
• Transportation company

Responsibilities

Tasks

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Train staff
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Oversee payroll administration

Supervision

• 3-4 people

Experience and specialization

Computer and technology knowledge

• Electronic scheduler
• Enterprise resource planning (ERP) software
• MS Project
• Quick Books
• Spreadsheet
• Accounting software
• Human resources software
• MS Excel
• MS Office
• MS Word

Additional information

Transportation/travel information

• Willing to travel

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Attention to detail
• Large workload

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Integrity
• Team player