Remote Executive Administrator

Placements24; Kimberley; Hybrid; CAD 70,000 - 100,000; Full time

Benefits offered by this job

Remote work flexibility

Health, dental, vision insurance

Professional development & coaching

Job summary

Placements24 is seeking a highly organized Remote Executive Administrator to support senior leadership. This fully remote role manages complex calendars, coordinates international travel, and handles confidential communications to keep executives operating at peak efficiency.

The ideal candidate has extensive C-suite support experience and exceptional organizational and communication skills. This role offers full remote flexibility, premium professional development resources, and comprehensive

Qualifications

• 6+ years of experience supporting C-suite executives.
• Remote work experience preferred.
• Proficiency in Microsoft Office and collaboration tools.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and discretion.
• Independent, proactive and able to work with minimal supervision.

Responsibilities

• Manage complex calendars for C-suite executives.
• Coordinate domestic and international travel arrangements.
• Prepare, proofread, and edit high-level correspondence, reports and presentations.
• Serve as liaison between executives and stakeholders.
• Organize and manage executive meetings, including agendas, minutes and action items.
• Handle confidential information with discretion.

Skills

Executive support

Remote work experience

Organization

Communication

Tools

Microsoft Office Suite

Collaboration tools

Job description

About the Role

Our client is seeking a highly polished and exceptionally organized Remote Executive Administrator to provide comprehensive support to senior leadership. This fully remote role is crucial for ensuring the smooth and efficient operation of executive functions, enabling leaders to focus on strategic priorities. You will manage complex schedules, handle sensitive communications, and coordinate high-level projects from a virtual setting. This is an unparalleled opportunity for a seasoned administrator who thrives in a demanding, fast-paced environment and excels at anticipating needs, contributing significantly to the executive team's effectiveness and supporting operations connected to Kimberley .

Key Responsibilities

• Manage complex and dynamic calendars for C-suite executives, prioritizing meetings and resolving conflicts.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and detailed itineraries.
• Prepare, proofread, and edit high-level correspondence, reports, and presentations with utmost confidentiality and accuracy.
• Serve as a primary liaison between executives and internal/external stakeholders, managing communication flow.
• Organize and manage virtual and in-person executive meetings, including agenda preparation, minute-taking, and action item tracking.
• Handle confidential information with discretion and exercise sound judgment in all decision-making processes.

Requirements

• Minimum of 6 years of experience supporting C-suite executives, with a strong preference for remote work experience.
• Advanced proficiency in Microsoft Office Suite and a wide range of digital collaboration and productivity tools.
• Exceptional organizational skills and the ability to manage multiple complex tasks simultaneously in a remote capacity.
• Superior written and verbal communication skills, with a highly professional demeanor.
• Proven ability to maintain strict confidentiality and handle sensitive information with integrity.
• Proactive, resourceful, and capable of working independently with minimal supervision.

Benefits

• Top-tier annual salary commensurate with extensive executive support experience.
• Full remote flexibility, promoting exceptional work-life balance.
• Access to premium professional development and executive coaching resources.
• Comprehensive executive health, dental, and vision insurance.
• A culture of trust and autonomy, supporting high-performers remotely across the Northern Cape .