administrative assistant - post secondary institution

Brandon University; Brandon; On-site; CAD 40,000 - 50,000; Full time

Job summary

Brandon University is seeking an Administrative Assistant to support education and library services. This role requires coordinating seminars, managing correspondence, and handling daily operations at the Brandon, MB campus.

The successful candidate will process inquiries with strong MS Office skills, maintain filing systems, and assist with budgeting while delivering excellent customer service in a fast-paced environment.

Qualifications

• Criminal record check required.
• Child Abuse Registry check required.
• Ability to work independently in a fast-paced environment.
• Handle a large caseload with minimal supervision.

Responsibilities

• Arrange and co-ordinate seminars, conferences, etc.
• Open and distribute mail and other materials.
• Plan and control budget and expenditures.
• Plan and organize daily operations.
• Record and prepare minutes of meetings, seminars and conferences.
• Schedule and confirm appointments.
• Answer telephone and relay messages.
• Prepare data and statistics.
• Order office supplies and maintain inventory.
• Arrange travel and itineraries.
• Greet visitors and direct them to contacts.
• Set up and maintain filing systems (manual and computerized).
• Type and proofread correspondence and documents.
• Provide customer service.
• Perform basic bookkeeping tasks.
• Consult with clients after sale to provide ongoing support.

Skills

Multitask

Organized

Time management

Client focus

Work under pressure

Independent work

Tools

MS Excel

MS Outlook

MS PowerPoint

MS Word

SharePoint

MS Office

Google Drive

Job description

administrative assistant - post secondary institution

• Terms of employment Permanent employment Full time

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Education
• Library

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Open and distribute mail and other materials
• Plan and control budget and expenditures
• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Provide customer service
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Information technology
• SharePoint
• MS Office
• Google Drive
• Electronic mail
• Telephone system
• MS Active Directory

Security and safety

• Criminal record check
• Child Abuse Registry check

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Large caseload
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Judgement
• Organized
• Client focus
• Time management
• As per collective agreement

Who can apply for this job?

You can apply if you are:

• a permanent resident of Canada
• a temporary resident of Canada with a valid work permit

Do not apply if you are not authorized to work in Canada. The employer will not respond to your application.