office administrative assistant

Power Workers' Union; Toronto; On-site; CAD 95,000 - 118,000; Full time

Benefits offered by this job

Parking available

Job summary

Power Workers' Union in Toronto, Ontario, is seeking an organised administrator to coordinate seminars, handle staff consultations and ensure smooth team information flow. The role requires managing budgets, daily operations, and minute-taking for meetings and conferences.

You will liaise with management, union officials and HR consultants, draft and proofread documents, and provide customer service while maintaining compliance with legal procedures.

Qualifications

• Experience coordinating seminars, conferences and events.
• Ability to manage and organize documentation and correspondence.
• Comfort with liaising with management, union officials and HR consultants.

Responsibilities

• Arrange and co-ordinate seminars, conferences, etc.
• Assist with staff consultation and grievance procedures
• Coordinate the flow of information within the team
• Plan and control budget and expenditures
• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Manage contracts
• Liaise with management, union officials and HR consultants
• Type and proofread correspondence, forms and other documents
• Conduct research
• Provide customer service
• Review and proofread documents to ensure compliance with legal procedures and grammar

Skills

Multitasking

Organized

Time management

Team player

Attention to detail

Reliability

Tools

MS Outlook

MS PowerPoint

MS Word

MS Windows

Database software

SharePoint

MS Office

Adobe Acrobat Reader

Job description

Job details

• Location Toronto , ON M4P 1K2
• Salary 2,344.86 weekly / 35 hours per week
• Terms of employment Term or contract Full time

Work must be completed at the physical location. There is no option to work remotely.

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Assist with staff consultation and grievance procedures
• Coordinate the flow of information within the team
• Plan and control budget and expenditures
• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Manage contracts
• Liaise with management, union officials and HR consultants
• Type and proofread correspondence, forms and other documents
• Conduct research
• Provide customer service
• Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage

Computer and technology knowledge

• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Database software
• SharePoint
• MS Office
• Adobe Acrobat Reader

Technical terminology

• Legal

Type of industry experience

• Energy

Transportation/travel information

• Own transportation
• Own vehicle
• Willing to travel
• Willing to travel regularly
• Valid driver's licence
• Travel expenses paid by employer

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Large caseload
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Reliability
• Time management
• Accountability
• Quick learner
• As per collective agreement
• Mileage paid

Other benefits

• Parking available

Who can apply for this job?

You can apply if you are:

• a permanent resident of Canada
• a temporary resident of Canada with a valid work permit

Do not apply if you are not authorized to work in Canada. The employer will not respond to your application.

Important notice: This job posting was posted directly by the employer on Job Bank. The Government of Canada has taken steps to make sure it is accurate and reliable but cannot guarantee its authenticity.

Power Workers' Union

• Utilities
• 1job posting advertised
• Medium-sized business(between 5 and 100 employees)