Legal Administrator

Placements24; Kimberley; On-site; CAD 42,000 - 60,000; Full time

Benefits offered by this job

Competitive annual salary

Comprehensive medical aid

Retirement fund

Generous annual leave

Training and professional development

Supportive office environment

Job summary

Placements24 is seeking a proactive Legal Administrator for its client in Kimberley to support attorneys and paralegals with calendars, documents, and client communications. The role is office-based and emphasizes organization, discretion, and professional demeanor.

You will manage attorney calendars, prepare and file documents, maintain case files, handle correspondence, assist with billing, and coordinate meeting logistics in a fast-paced environment.

Qualifications

• Proven experience as a Legal Administrator, Legal Secretary, or Paralegal Assistant.
• Proficiency in legal terminology and standard legal procedures.
• Excellent command of Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills and exceptional attention to detail.
• Ability to manage time effectively and pri oritie tasks in a fast-paced environment.
• Discretion in handling confidential information.

Responsibilities

• Manage attorney calendars, schedule appointments, court dates, and client consultations.
• Prepare, format, proofread, and file legal documents, correspondence, and pleadings.
• Maintain organized physical and electronic filing systems for all case-related documents.
• Handle incoming and outgoing mail, phone calls, and emails, directing inquiries appropriately.
• Assist with client billing and expense tracking.
• Coordinate the logistics for meetings, including preparing agendas and taking minutes when required.

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

About the Role

Our client is seeking a proactive and organized Legal Administrator to join their legal team in Kimberley . This role is vital for ensuring the efficient operation of the legal department, providing comprehensive administrative support to attorneys and paralegals. You will be responsible for managing calendars, preparing legal documents, maintaining case files, and handling client communications. The ideal candidate possesses excellent organizational skills, a keen attention to detail, and a professional demeanor. This is an excellent opportunity to contribute to a reputable legal practice and grow your career in a supportive, office-based environment located in the Northern Cape.

Key Responsibilities

• Manage attorney calendars, schedule appointments, court dates, and client consultations.
• Prepare, format, proofread, and file legal documents, correspondence, and pleadings.
• Maintain organized physical and electronic filing systems for all case-related documents.
• Handle incoming and outgoing mail, phone calls, and emails, directing inquiries appropriately.
• Assist with client billing and expense tracking.
• Coordinate the logistics for meetings, including preparing agendas and taking minutes when required.

Requirements

• Proven experience as a Legal Administrator, Legal Secretary, or Paralegal Assistant.
• Proficiency in legal terminology and standard legal procedures.
• Excellent command of Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills and exceptional attention to detail.
• Ability to manage time effectively and prioritie tasks in a fast-paced environment.
• Discretion in handling confidential information.

Benefits

• Competitive annual salary.
• Comprehensive medical aid and retirement fund.
• Generous annual leave allowance.
• Opportunities for training and professional development.
• A stable and supportive office environment in Kimberley .