administrative assistant - office

Custom Prototypes Inc.; Toronto; On-site; CAD 45,000 - 60,000; Full time

Job summary

A technology services company in Toronto is looking for an experienced office coordinator to oversee daily operations, manage payroll, and maintain financial records. The ideal candidate should hold a bachelor's degree, have 1-2 years of experience, and be proficient in tools like MS Excel and Quick Books. The position offers competitive benefits, including free parking and a supportive work environment that welcomes diverse applicants.

Benefits

Free parking available

Other benefits

Qualifications

• Bachelor's degree in business or related field.
• 1-2 years of experience in business services or administration.
• Strong communication and organizational skills.

Responsibilities

• Coordinate the flow of information within the team.
• Direct and control daily operations.
• Compile data and prepare reports.
• Oversee payroll administration.

Skills

Communication

Organization

Team coordination

Basic bookkeeping

Education

Bachelor's degree

Tools

MS Excel

MS Word

Quick Books

Google Docs

MS PowerPoint

Job description

Overview

Languages

English

Education

• Bachelor's degree
• Business/commerce, general
• Business administration and management, general
• Accounting
• Accounting and business/management

Experience

1 year to less than 2 years

Work setting

• Business services

Responsibilities

• Coordinate the flow of information within the team
• Direct and control daily operations
• Evaluate daily operations
• Open and distribute mail and other materials
• Plan and organize daily operations
• Answer telephone and relay telephone calls and messages
• Oversee the analysis of employee data and information
• Answer electronic enquiries
• Oversee development of communication strategies
• Compile data, statistics and other information
• Oversee the preparation of reports
• Advise senior management
• Order office supplies and maintain inventory
• Oversee payroll administration
• Greet people and direct them to contacts or service areas
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Work with the marketing department to understand and communicate marketing messages to the field
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support
• Provide clients with information
• Plan, set up and administer accounting systems
• Invoice clients
• Keep financial records and establish, maintain and balance various accounts using manual and computerized bookkeeping systems

Experience and specialization

Computer and technology knowledge

• Google Docs
• MS Excel
• MS PowerPoint
• MS Windows
• MS Word
• Information technology
• Social Media
• MS Office
• Quick Books
• Adobe Acrobat Reader
• Google Drive
• LinkedIn
• Electronic mail

Area of specialization

• Reports and records
• Statistics
• Invoices
• Charts, tables, graphs and diagrams
• Business process management
• Accounting
• Payroll services

Benefits

Other benefits

• Free parking available
• Other benefits
• Parking available

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Support for newcomers and refugees

• Does not require Canadian work experience