Administrative assistant

JobsMedia.io; Quebec; On-site; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Other benefits

Newcomer support

Job summary

JobsMedia.io is seeking a bilingual office administrator to coordinate information flow, manage correspondence, and oversee daily operations in a restaurant setting.

The role includes payroll oversight, data entry, invoicing, budget planning, records management, and preparing reports. Proficiency with Acomba and MS Office is expected; strong French communication is required.

Qualifications

• Education: Secondary (high) school graduation certificate.
• Experience: 1 year to less than 2 years.
• Work language: French.
• Hours: 40 hours per week.
• Work term: Permanent.

Responsibilities

• Coordinate the flow of information within the team.
• Open and distribute mail and other materials.
• Plan and control budget and expenditures.
• Plan and organize daily operations.
• Review HR projects to assure compliance with laws and regulations.
• Establish and implement policies and procedures.
• Record and prepare minutes of meetings, seminars and conferences.
• Determine and establish office procedures and routines.
• Schedule and confirm appointments.
• Answer telephone and relay calls and messages.
• Answer electronic enquiries.
• Compile data, statistics and other information.
• Order office supplies and maintain inventory.
• Oversee payroll administration.
• Greet people and direct them to contacts or service areas.
• Set up and maintain filing systems.
• Perform data entry.
• Maintain and manage digital database.
• Reconcile accounts.
• Prepare reports on sales volumes, merchandising and personnel matters.
• Prepare and submit reports.
• Perform administrative tasks.
• Label, file and retrieve documents.
• Invoice clients.
• Assist in analysis of data and preparation of reports.
• Prepare agendas and make arrangements for meetings.
• Prepare and monitor contracts and budgets.

Skills

Multitasking

Excellent written communication

Attention to detail

Time management

Reliability

Education

Secondary high school diploma

Tools

Acomba

MS Excel

MS Outlook

MS PowerPoint

MS Windows

Project management software

Social Media

Adobe Acrobat Reader

Google Drive

Electronic mail

Job description

• Education: Secondary (high) school graduation certificate
• Experience: 1 year to less than 2 years

• Work Term: Permanent
• Work Language: French
• Hours: 40 hours per week
• Education: Secondary (high) school graduation certificate
• Experience: 1 year to less than 2 years

Work setting

• Restaurant

Tasks

• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Plan and control budget and expenditures
• Plan and organize daily operations
• Review HR projects to assure compliance with laws and regulations
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Oversee payroll administration
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Perform data entry
• Maintain and manage digital database
• Reconcile accounts
• Prepare reports on sales volumes, merchandising and personnel matters
• Prepare and submit reports
• Perform administrative tasks
• Label, file and retrieve documents
• Invoice clients
• Assist in analysis of data and preparation of reports
• Prepare agendas and make arrangements for committee, board and other meetings
• Prepare and monitor contracts and budgets

Computer and technology knowledge

• Acomba
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• Project management software
• Social Media
• Adobe Acrobat Reader
• Google Drive
• Electronic mail

Technical or specialized writing

• Commentary

Area of specialization

• Reports and records
• Invoices

Work conditions and physical capabilities

• Ability to work independently
• Work under pressure
• Tight deadlines
• Attention to detail
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent written communication
• Flexibility
• Judgement
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability

Screening questions

• Do you have experience working in this field?

Employment terms options

• Morning
• Day

Other Benefits

• Other benefits

Support for newcomers and refugees

• Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)
• Does not require Canadian work experience