Administrative assistant

Kibbi; Burnaby; On-site; CAD 40,000 - 60,000; Full time

Job summary

Kibbi in Burnaby is seeking an experienced office administrator to join our on-site team. The role covers coordinating seminars, managing daily operations, and supervising staff to ensure smooth production support. You will handle scheduling, data entry, invoicing, and customer service, using MS Office and accounting software.

A college-level education and 3–5 years of experience are preferred. This position requires attention to detail, able to work under pressure in a manufacturing environment

Qualifications

• College/CEGEP or equivalent experience is required.
• 3 years to less than 5 years of experience in a similar role.
• On-site work at the physical Burnaby location; no remote option.

Responsibilities

• Arrange and co-ordinate seminars, conferences, etc.
• Direct and control daily operations
• Evaluate daily operations
• Plan and organize daily operations
• Supervise other workers
• Train other workers
• Schedule and confirm appointments
• Answer telephone and relay calls/messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Advise senior management
• Order office supplies and maintain inventory
• Set up and maintain filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support

Education

College/CEGEP

or equal experience

Tools

MS Excel

MS Outlook

MS PowerPoint

MS Windows

MS Word

Social Media

Accounting software

MS Office

QuickBooks

Google Drive

Electronic mail

Job description

OVERVIEW

LANGUAGES

• English

EDUCATION

• College/CEGEP
• or equal experience

EXPERIENCE

• 3 years to less than 5 years

ON SITE

Work must be completed at the physical location. There is no option to work remotely.

WORK SETTING

• Manufacture
• Factory or plant

RESPONSIBILITIES

TASKS

• Arrange and co-ordinate seminars, conferences, etc.
• Direct and control daily operations
• Evaluate daily operations
• Plan and organize daily operations
• Supervise other workers
• Train other workers
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Advise senior management
• Order office supplies and maintain inventory
• Negotiate collective agreements on behalf of employers or workers
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support

SUPERVISION

• 5-10 people

EXPERIENCE AND SPECIALIZATION

COMPUTER AND TECHNOLOGY KNOWLEDGE

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Social Media
• Accounting software
• MS Office
• Quick Books
• Google Drive
• Electronic mail

TECHNICAL TERMINOLOGY

• Business

AREA OF WORK EXPERIENCE

• Purchasing, procurement and contracts

TYPE OF INDUSTRY EXPERIENCE

• Food

AREA OF SPECIALIZATION

• Correspondence
• Invoices
• Accounting
• Payroll services

ADDITIONAL INFORMATION

WORK CONDITIONS AND PHYSICAL CAPABILITIES

• Ability to work independently
• Work under pressure
• Attention to detail
• Large caseload
• Work with minimal supervision