administrative assistant - office

Topmade Plastics & Neon Signs; Calgary; On-site; CAD 36,000 - 48,000; Full time

Benefits offered by this job

Dental plan

Vision care benefits

Free parking available

Job summary

Topmade Plastics & Neon Signs is seeking a diligent administrative assistant to support daily office operations at our Calgary location. You will handle mail, phone inquiries, data entry, and filing, ensuring accurate records and smooth workflow.

The role requires a high school diploma or equivalent, basic computer skills (MS Office, Google Docs), and a friendly customer service approach. On-site work, with benefits including dental and vision coverage and free parking.

Qualifications

• Secondary school graduation certificate or equivalent experience.
• Experience an asset.

Responsibilities

• Open and distribute mail and other materials.
• Answer telephone and relay telephone calls and messages.
• Answer electronic enquiries.
• Order office supplies and maintain inventory.
• Set up and maintain manual and computerized information filing systems.
• Type and proofread correspondence, forms and other documents.
• Perform data entry.
• Provide customer service.
• Maintain and manage digital database.
• Perform basic bookkeeping tasks.
• Prepare and maintain purchasing files, reports and records.
• Perform clerical duties, such as maintain filing and record systems.
• Greet customers.
• Maintain detailed repair, inspection and certification records and reports.

Education

Secondary (high) school graduation certificate

or equivalent experience

Tools

Google Docs

MS Excel

MS Windows

MS Word

Accounting software

MS Office

Google Drive

Job description

• Secondary (high) school graduation certificate

Overview

Languages

English

Education

• Secondary (high) school graduation certificate
• or equivalent experience

Experience

Experience an asset

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Manufacture

Responsibilities

Tasks

• Open and distribute mail and other materials
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Prepare and maintain purchasing files, reports and records
• Perform clerical duties, such as maintain filing and record systems
• Greet customers
• Maintain detailed repair, inspection and certification records and reports

Experience and specialization

Computer and technology knowledge

• Google Docs
• MS Excel
• MS Windows
• MS Word
• Accounting software
• MS Office
• Google Drive

Area of work experience

• Purchasing, procurement and contracts

Benefits

Health benefits

• Dental plan
• Vision care benefits

Other Benefits

• Free parking available