Administrative assistant | LMIA approved

Canada Job Bank; Montreal (administrative region); Hybrid; CAD 45,000 - 63,000; Full time

Job summary

Rioux consultants RH in Montréal, QC seeks an Administrative assistant who is self-motivated with strong interpersonal skills. This full-time permanent role offers a daytime schedule and a remote work option; LMIA approval supports hiring.

You will coordinate events, manage minutes, handle communications, scheduling, travel, and office operations while supporting senior management.

Qualifications

• Fluent in French (spoken and written).
• Minimum high school graduation.
• 3–5 years of related industry experience.
• Ability to multitask and meet deadlines.
• Accurate and detail-oriented.
• Strong client-focused approach.
• Excellent oral and written communication.
• Organised and flexible.
• Reliable and punctual.
• Good team player with sound judgement.

Responsibilities

• Plan and coordinate seminars, conferences and events.
• Record and prepare minutes of meetings, seminars, and conferences.
• Determine and implement office procedures.
• Schedule and confirm appointments.
• Answer phones and forward messages.
• Respond to electronic inquiries.
• Compile data, statistics and information.
• Order office supplies and manage inventory.
• Plan travel itineraries and reservations.
• Greet visitors and direct to contacts.
• Open and distribute mail and coordinate information flow.
• Set up and maintain filing systems.
• Respond to employee inquiries and complaints.
• Plan, develop and implement recruitment strategies.
• Plan and control budgets and expenditures.
• Oversee development of communication strategies.
• Manage contracts.
• Develop and implement policies and procedures.
• Coordinate and review projects and programmes.
• Advise senior management.
• Oversee analysis of employee data.
• Plan, organise, direct, control, and evaluate daily operations.

Skills

French language

Communication skills

Multitasking

Organized

Reliability

Team player

Judgement

Education

Secondary high school graduation

Tools

Google Docs

Microsoft Visio

Electronic scheduler

Database software

Accounting software

MS Excel

MS Office

MS PowerPoint

QuickBooks

MS Windows

MS Outlook

Job description

Rioux consultants RH based in Montréal, QC is inviting applications from suitable candidates for the position of Administrative assistant who are self-motivated and have good interpersonal skills. The candidate who got selected will be required to start work as soon as possible. The vacancies refer to Permanent employment or Full time job. The candidate will be required to work during the day shift. The position of Administrative assistant has been approved by the LMIA (Labour Market Impact Assessment). The candidate will also have the option of working remotely.

Employer Name: Rioux consultants RH
Position: Administrative assistant
No. of vacancies: 1
Salary: $45,000 to $63,000 annually (to be negotiated) 35 hours per week
Employment type: Permanent employment, Full time
Location: Montréal, QC; Remote work available

• The candidate will be expected to plan and coordinate seminars, conferences, and other events.
• The candidate will be expected to record and prepare minutes of meetings, seminars, and conferences.
• The candidate must determine and implement office procedures and routines.
• The candidate should be able to schedule and confirm appointments.
• The candidate will be in charge of answering phones and forwarding phone calls and messages.
• The candidate must respond to electronic inquiries.
• The candidate will be required to compile data, statistics, and other information.
• The candidate will be in charge of ordering office supplies and keeping inventory.
• The candidate will be expected to plan travel, related itineraries, and make reservations.
• The candidate will be expected to greet visitors and direct them to appropriate contacts or service areas.
• The candidate will be responsible for opening and distributing regular and electronic incoming mail and other material, as well as coordinating information flow.
• The candidate will be expected to set up and maintain manual and computerised information filing systems.
• The candidate must respond to employee inquiries and complaints.
• The candidate must plan, develop, and implement recruitment strategies.
• The candidate must plan and control budgets and expenditures.
• The candidate will be responsible for overseeing the development of communication strategies.
• The candidate must manage contracts.
• The candidate must develop and implement policies and procedures.
• The candidate will be responsible for assigning, coordinating, and reviewing projects and programmes.
• The candidate must advise senior management.
• The candidate must oversee the analysis of employee data and information.
• The candidate will be responsible for planning, organising, directing, controlling, and evaluating daily operations.

Job Requirements

• The candidate should be fluent in French language.
• The candidate should have minimum qualification of Secondary (high) school graduation certificate.
• The ideal candidate will have at least 3 to 5 years of experience in a related industry.
• The candidate must be able to multitask.
• The candidate should be accurate.
• The candidate should be client focused.
• The candidate must have excellent oral and written communication skills.
• The candidate should be organised and flexible in nature.
• The candidate should be reliable.
• The candidate should be a good team player.
• The candidate should have good judgemental skills.

Computer and technology knowledge

• The candidate must be familiar with Google Docs, Microsoft Visio, Electronic scheduler, Database software, Accounting software, MS Excel, MS Office, MS PowerPoint, Quick Books, MS Windows, and MS Outlook.

Work conditions and physical capabilities

• The candidate should be willing to work under pressure.
• The candidate must finished the work with in the given time line.
• The candidate should have an eye for details.