administrative assistant

L’Institut canadien de Québec; Quebec; On-site; CAD 33,000 - 36,000; Full time

Benefits offered by this job

Dental plan

Disability benefits

Health care plan

Paramedical services coverage

Life insurance

RRSP

Long-term care insurance

Learning/training paid by employer

Paid time off (volunteering orPersonal

Travel insurance

Wellness program

Job summary

L’Institut canadien de Québec is seeking an administrative assistant to support daily library operations at the Québec location. The role requires strong organization and the ability to multitask in a busy public setting.

You will answer phones and emails, manage supplies, maintain filing, and coordinate room bookings using MS Excel, Outlook and Word. A secondary school diploma and 1–2 years of experience are expected.

Qualifications

• Secondary (high) school graduation certificate required.
• 1 year to less than 2 years of experience.
• Experience in a public library setting preferred.

Responsibilities

• Answer telephone and relay telephone calls and messages.
• Answer electronic enquiries.
• Order office supplies and maintain inventory.
• Greet people and direct them to contacts or service areas.
• Administrative and office activities.
• Sort mail according to destination.
• Record and balance daily transactions.
• Book facilities for office personnel.
• Maintain filing system.
• Clerical duties (i.e. faxing, filing, photocopying).
• Deliver messages, reports, requisitions and specimens between departments.

Skills

Multitasking

Organized

Team player

Client focus

Punctual

Energetic

Education

High school diploma

Tools

MS Excel

MS Outlook

MS Word

Accounting software

Job description

administrative assistant

Posted onSeptember 11, 2026 by a licensed third-party for Employer details L’Institut canadien de Québec

Job details

Education: Secondary (high) school graduation certificate.

Work setting: Public library.

Tasks:

• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Administrative and office activities
• Sort mail according to destination
• Record and balance daily transactions
• Book facilities for office personnel
• Order supplies and maintain inventory
• Maintain filing system
• Clerical duties (i.e. faxing, filing, photocopying)
• Deliver messages, reports, requisitions and specimens between departments

Computer and technology knowledge: MS Excel. MS Outlook. MS Word. Accounting software. Personal suitability: Ability to multitask. Organized. Team player. Client focus. Punctuality. Energetic.

Screening questions: Do you have experience working in this field?. Do you meet the language requirements listed in the job posting for the position (English or French)?.

Experience: 1 year to less than 2 years.

Employment terms options: Day.

Health benefits: Dental plan. Disability benefits. Health care plan. Paramedical services coverage.

Financial benefits: Life insurance. Registered Retirement Savings Plan (RRSP).

Long term benefits: Long-term care insurance.

Other benefits: Learning/training paid by employer. Paid time off (volunteering or personal days). Travel insurance. Wellness program.

• Location Québec , QC G1K 3B2
• Work location On site
• Salary $ 23.98 to $ 25.94 HOUR hourly (To be negotiated) / 35 hours per week
• Terms of employment Permanent employment Full time
• Day, , 08:30 to 16:30
• Starts as soon as possible
• Benefits:Health benefits, Financial benefits, Long term benefits, Other benefits
• vacancies 1 vacancy
• Source Job Bank #3670497

• Québec, QC

Languages

French

Education

• Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Public library

Tasks

• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Administrative and office activities
• Sort mail according to destination
• Record and balance daily transactions
• Book facilities for office personnel
• Order supplies and maintain inventory
• Maintain filing system
• Clerical duties (i.e. faxing, filing, photocopying)
• Deliver messages, reports, requisitions and specimens between departments

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS Word
• Accounting software

Personal suitability

• Ability to multitask
• Organized
• Team player
• Client focus
• Punctuality
• Energetic

Health benefits

• Dental plan
• Disability benefits
• Health care plan
• Paramedical services coverage

Financial benefits

• Life insurance
• Registered Retirement Savings Plan (RRSP)

Long term benefits

• Long-term care insurance

Other benefits

• Learning/training paid by employer
• Paid time off (volunteering or personal days)
• Travel insurance
• Wellness program

Who can apply for this job?

You can apply if you are:

• a Canadian citizen
• a permanent resident of Canada
• a temporary resident of Canada with a valid work permit

Do not apply if you are not authorized to work in Canada. The employer will not respond to your application.

Advertised until

2026-10-02

Important notice: This job posting was posted directly by the employer on Job Bank. The Government of Canada has taken steps to make sure it is accurate and reliable but cannot guarantee its authenticity.