administrative assistant

Klinic de psychologie; Gatineau; On-site; CAD 28,000 - 36,000; Part time

Job summary

Klinic de psychologie in Gatineau, Canada is seeking an HR operations role focused on coordinating seminars, staff support, and daily office management. The position offers part-time hours leading to full-time with on-site work and training provided.

The role involves supervising staff, developing processes, recruitment, payroll, budgeting, and communications. Training will be provided, with emphasis on compliance and effective HR practices.

Qualifications

• No experience required; training provided.

Responsibilities

• Arrange and co-ordinate seminars, conferences, etc.
• Assist with staff consultation and grievance procedures
• Coordinate HR department activities to meet organizational goals
• Coordinate flow of information within the team
• Direct and control daily operations
• Direct staff
• Evaluate daily operations
• Motivate staff
• Open and distribute mail and other materials
• Plan and control budget and expenditures
• Plan and organize daily operations
• Review HR projects to ensure compliance with laws and regulations
• Supervise and train staff
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Oversee classification and rating of occupations
• Plan, develop and implement recruitment strategies
• Schedule and confirm appointments
• Manage contracts
• Manage training and development strategies
• Answer telephone and relay calls and messages
• Oversee analysis of employee data and information
• Oversee development of communication strategies
• Compile data, statistics and other information
• Oversee preparation of reports
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Liaise with management, union officials and HR consultants
• Negotiate collective agreements on behalf of employers or workers
• Organize staff consultation and grievance procedures
• Oversee payroll administration
• Arrange travel, related itineraries and reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Provide customer service
• Work with marketing to convey messages to the field
• Recruit and hire workers and carry out staffing actions
• Recruit and hire staff
• Maintain and manage digital database
• Coaching
• Perform basic bookkeeping
• Consult with clients after sale to provide ongoing support
• Conduct performance reviews
• Evaluate work environments and procedures to control, prevent disease or injury
• Supervise office and volunteer staff

Education

Secondary (high) school graduation certificate

Job description

Job details

• Salary 20.00 to 26.00 hourly (To be negotiated) / 30 to 40 hours per week
• Terms of employment Permanent employment Part time leading to full time
• Morning, Day, Evening, Shift, Flexible hours, To be determined
• Secondary (high) school graduation certificate

Experience

No experience (will train)

Work must be completed at the physical location. There is no option to work remotely.

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Assist with staff consultation and grievance procedures
• Coordinate the activities of the HR department in order to ensure they meet the organization’s goals
• Coordinate the flow of information within the team
• Direct and control daily operations
• Direct staff
• Evaluate daily operations
• Motivate staff
• Open and distribute mail and other materials
• Plan and control budget and expenditures
• Plan and organize daily operations
• Review HR projects to assure compliance with laws and regulations
• Supervise other workersTrain staff
• Establish and implement policies and procedures
• Train other workers
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Oversee the classification and rating of occupations
• Plan, develop and implement recruitment strategies
• Schedule and confirm appointments
• Manage contracts
• Manage training and development strategies
• Answer telephone and relay telephone calls and messages
• Oversee the analysis of employee data and information
• Oversee development of communication strategies
• Compile data, statistics and other information
• Oversee the preparation of reports
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Liaise with management, union officials and HR consultants
• Negotiate collective agreements on behalf of employers or workers
• Organize staff consultation and grievance procedures
• Oversee payroll administration
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Provide customer service
• Work with the marketing department to understand and communicate marketing messages to the field
• Recruit and hire workers and carry out related staffing actions
• Recruit and hire staff
• Maintain and manage digital database
• Coaching
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support
• Conduct performance reviews
• Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
• Supervise office and volunteer staff

Personal suitability

• Ability to multitask
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Accountability
• Quick learner
• Bonus

Other benefits

• Learning/training paid by employer
• Other benefits
• Paid time off (volunteering or personal days)
• Team building opportunities
• Parking available
• Wellness program

Who can apply for this job?

You can apply if you are:

• a permanent resident of Canada
• a temporary resident of Canada with a valid work permit

Do not apply if you are not authorized to work in Canada. The employer will not respond to your application.

Important notice: This job posting was posted directly by the employer on Job Bank. The Government of Canada has taken steps to make sure it is accurate and reliable but cannot guarantee its authenticity.