Administrative Assistant – AP/AR #8885

Employment Help Centre; Grimsby; On-site; CAD 40,000 - 50,000; Full time

Job summary

A local employment service in the Niagara Region is seeking a highly organized Administrative Assistant to support accounts payable and receivable operations. The successful candidate will manage customer billing, assist in maintaining financial records, and ensure documentation aligns with processes. Preferred candidates will have prior experience in the transportation industry. Tasks also include month-end closing activities and maintaining organized filing systems. This role requires attention to detail and proficiency with relevant systems.

Qualifications

• Must have previous experience in the transportation industry.
• Proficiency in handling customer billing and financial records.
• Strong organizational skills to maintain filing systems.

Responsibilities

• Prepare and send customer invoices through the TMS System.
• Verify documentation and ensure billing aligns with the required process.
• Assist with month-end closing activities and reconciliations.

Skills

Organizational skills

Detail-oriented

Experience in transportation industry

Tools

TMS System

Job description

We are looking for a highly organized and detail-oriented Administrative Assistant to support our Accounts Payable (AP) and Accounts Receivable (AR) operations.

This role is essential to keeping our customer billing, carrier payments and all documentation running smoothly. You will work closely with the accounting manager to ensure clean financial records.

Previous experience in the transportation industry is preferred.

Key Responsibilities

Accounts Receivable (AR) – Customer Billing

• Prepare and send customer invoices through the TMS System – direct to customer and through the factoring portal
• Verify documentation and ensure billing aligns with the required process for each customer.
• Prepare and monitor aging reports and advise management on all outstanding customer payments.
• Input data into the designated system using approved formats and protocols.
• Process carrier invoices and verify paperwork
• Match carrier invoices to rate confirmations and ensure accuracy of PODs.
• Prepare weekly payment runs and maintain updated carrier records.
• Input data into the designated system using approved formats and protocols.

Administrative & Operations Support

• Maintain organized digital and physical filing systems
• Assist with month-end closing activities, data entry, reconciliations, and reporting.

EHC welcomes walk-ins to our Beamsville & Grimsby offices. We are available for in-person appointments in West Lincoln by appointment only. Please contact us by phone or email to schedule an appointment today!

Lincoln

905-563-9675

Grimsby

905-309-9675

West Lincoln

Available for In-Person Appointments

905-563-9675 or 905-309-9675

[e-mail]

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